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C
Calwell Luce diTrapano
Participant
April 25, 2018
Answered

Duplicate a field across multiple pages with unique names

  • April 25, 2018
  • 1 reply
  • 20441 views

I am quite certain this has been asked before, but it boggles my mind that there isn't a better answer than "you have to do it with custom code."

I have a document which needs the same 50 odd forms to be placed on 16 different pages. I try clicking "Create Multiple Copies" - and get "Cannot create multiple copies of this selection...." So I made absolutely sure each field on the initial page had unique names. Create Multiple Copies only duplicates the fields on the current page??

Oh good, there's a "Duplicate Across Pages" option. It only makes linked fields with the same name?? Really? So I have to rename 750 form fields by hand?

I can't imagine the developers really think people would want to copy a large number of fields onto multiple pages of a document but only have the option to keep their content linked together.

How hard would it be for them to include a simple checkbox in the "duplicate across pages" dialog "make unique copies" or the like. How hard would it be for them, if nothing else, to make a "paste special" option, allowing us to paste a bunch of fields without their being linked.

Apologies if I'm missing something, but I find it difficult to understand how in 20+ years of development, no one has thought "You know, maybe people should have an easy way to make unique copies of the same form fields..."

    Correct answer Thom Parker

    You would think having searched around all morning I would have found some mention of the JavaScript Console window. I really appreciate the tip, I'll have to look into it. I suppose I could create a tool as you say - the problem is personally I only anticipate needing to do this once in a while, so the time it takes to figure that out might not be worth it to me.

    The larger point is that I shouldn't have to teach myself to be a plugin developer to do something so basic as create un-linked copies of form fields. Why in the world would Adobe think it's a good idea to make the default behavior link form fields? I have built loads of (admittedly simple) pdf forms over the years, and maybe once have I ever needed two fields to have the same content. Is that really so common as to be picked as the default behavior?


    You'll find a tutorial on using the console window here:

    Free Video Content & Full Listing of Available Videos

    Here is some info on writing automation scripts:

    Automating Acrobat can save you loads of time.

    The question for Adobe is not why didn't they create better form design tools, but why would they? These tools have only had a couple of upgrades in the past 15 years. So obviously they are missing the proper motivation and direction to do so. Unfortunately that's just the way it is  

    1 reply

    C
    Calwell Luce diTrapanoAuthor
    Participant
    April 25, 2018

    Okay, so I tracked down the option to make the page a template. However, there doesn't seem to be any built-in way to use that template once it's defined. Again, Adobe, how hard would it be to give us the option to spawn pages from a template in the Organize Pages tool??

    What I ended up having to do was make the page a template, then create a button on the page, assign it a JavaScript action to spawn copies of the template.

    If you'd like to know exactly how to do this, here are the steps (this is in Acrobat Pro DC):

    1. Get the forms on the page you need to duplicate completely laid out and working how you want.

    2. Click Organize Pages

    3. Select the Page you want to duplicate.

    4. Click "More > Page Templates"

    5. Type in a name for the template. Copy the name since you'll need it in the JavaScript.

    6. Click "Add..." then "Close"

    Optionally, enter a blank page in the document to put your button on. Don't put it on your template page because you'll end up with copies of that button on every page you spawn from the template.

    7. Click "Prepare Form"

    8. Create a button - it is the icon that looks like an "OK" button in the toolbar.

    9. Cick "All Properties" or right click on the button > & click properties.

    10. Select the Actions tab.

    11. Under "Select Action" choose "Run a JavaScript

    12. Click Add... to open the JavaScript Editor.

    13. Copy in the following:

    var expTplt = getTemplate("YourTemplateName");

    expTplt.spawn(numPages,true,false);

    14. Click OK > Close

    15. Close out of the Prepare Form mode to view your document.

    16 Click the button - it will generate a duplicate of the template page you chose - this will be at the end of your document.

    You can now use Organize Pages to place the page wherever you need it.

    Note, you can probably use the "numPages" bit to tell Acrobat how many copies or where to put the copies, maybe someone can reply and explain how that would work. Just remember for JavaScript your page 1 is really page 0...

    I'm pretty certain for the other two booleans (true, false) the first is for renaming the spawned field (true means yes, rename them).The second is for if you want what you spawn to be part of the existing page - false means no, make a new page.

    Again, I'm bothered that I had to do all of that just to pull off something I think must be extremely common when creating pdf forms. I find it ironic that to use a feature that should be built-in, I had to make my own button. It's like I'm doing Adobe's work for them.

      Thom Parker
      Community Expert
      Thom ParkerCommunity Expert
      Community Expert
      April 25, 2018

      You didn't need to put a button on the form, you could have used the JavaScript Console window.  It's there for just this sort of thing. In fact, if you think this is such a miss on Adobe's part (which it is), you could create an automation tool to perform the entire process of creating the template from a specific page and spawning it.

      Thom Parker - Software Developer at PDFScriptingUse the Acrobat JavaScript Reference early and often
      C
      Calwell Luce diTrapanoAuthor
      Participant
      April 25, 2018

      You would think having searched around all morning I would have found some mention of the JavaScript Console window. I really appreciate the tip, I'll have to look into it. I suppose I could create a tool as you say - the problem is personally I only anticipate needing to do this once in a while, so the time it takes to figure that out might not be worth it to me.

      The larger point is that I shouldn't have to teach myself to be a plugin developer to do something so basic as create un-linked copies of form fields. Why in the world would Adobe think it's a good idea to make the default behavior link form fields? I have built loads of (admittedly simple) pdf forms over the years, and maybe once have I ever needed two fields to have the same content. Is that really so common as to be picked as the default behavior?

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