Some may label me as expeert, but all my expertise was thrown in the trash bin with the release of this version. I am unable to use it for any consultancy job, and I do not want to train for this version. In 6 months this version crashed more than all the crashes in two decades of the Classic version. What I appreciated in Captivate and made me stick with it, trying to help users, is all gone. This is a very bitter comment but try to imagine what it means when suddenly someone decides that all what you have learned during thousands of hours need to be forgotten.
I cannot answer your questions but will ask you some questions:
With the size of your projects, it will be very difficult to view them on mobile devices since they are have much lower possibilities (hardware, connection speed, software) than desktop/laptops. With this new version you don't have the choice for non-responsive projects.
Since this new version threw away the possibility to create a solid theme (the one available is a very weak version of former themes) for design consistency, you choose to use a complete project as a sort of template. This clearly was never in the mind of the developers (although I warned them) and probably is the cause of the growing file sizes. It looks like everything what has been used in the previous projects is included in the new project built on an older one. Normally
I would recommend to check the Project Library and delete all unused items, but.... they threw away the Library as well, although I was promised it would be there 4 years ago. Marketing of Captivate hates me at this moment and act on that hate. Of course, I am only a user who is too honest, have tons of experience with solving problems for users, but I am a woman (problem in India as you know).
Reusability and collaboration with other Adobe applications (which would be very useful in your situation) is also completely gone.
I am still waiting for the promised experts on the new version to assist in this forum. I never have given an answer if I didn't have double-checked it. I am NOT an expert on the new Captivate version but continue to help the users of Captivate Classic, where the most recent version also added a lot of bugs (I hope not on purpose) and causes a lot of panic with my clients who were not warned that this recent version is incompatible with the stable 11.5.5.553 version and are now coping with many corrupted projects without the possibility to get back to the previous version. Once Captivate Classic is abandoned, I leave this forum.
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