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A network scanner I use saves all PDF files as PDF/A (2b I beleive because they are searchable). As per standard many document modifcations are disabled including metadata. I do not have administraiton privileges to modify the scanner settings and all the security settings under the Document properties are greyed-out as expected
I saved the scanned file to a other versions such as standard, reduced or optimized as a workaround but its remains as a PDF/A.
Am I stuck with a file to which I cannot add metadata?
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Well, the "/A" stands for "Archive", so you're not supposed to edit such files, but you still can.
In Acrobat go to Edit - Preferences - Documents and change the "View Documents in PDF/A Mode" to "Never", and then try it again.