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11

Adobe Acrobat Pro not tagging properly

Community Beginner ,
Dec 17, 2023 Dec 17, 2023

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Hello.

I have recently finished a PhD and need to make it 'accessible' to meet university requirements.

When I converted to pdf (using the Acrobat add-in in Microsoft Word), the document was automatically 'auto-tagged'. As a 'beginner' with Acrobat Pro, I have observed several things that puzzle me and am encountering some problems which I'm hoping someone can help with.

 

One thing I notice (from the pages that seem to be autotagged satisfactorily) is that my footnote reference numbers are tagged as 'Links'. Is this correct? Should I be changing them to 'References' in the Properties dialogue box? (It doesn't seem to prevent them working, so I've left them as they are for the moment).

 

My second observation is that (on a page where I have multiple footnotes), Adobe tags the first of my 'Notes' but not the rest! The other notes appear as Paragraphs within that first 'Note' tag (which, by the way, is incorrectly labelled in the type field of Properties as 'Footnote' (obviously imported from Word). I've worked out how to rectify this by creating new tags (with the first Note tag selected) and then dragging each paragraph to its new Note tag. I then drag each of these up to each one's corresponding 'Link' tag. This results in each footnote being read out (by the screen reader) directly after the Reference number (which is what is required for accessibility).

 

However, not all pages are coming out as auto-tagged in this fashion.

  • Some pages have the Header tagged (which I don't want). And even if it's not tagged, sometimes the screen reader is still reading it, which is strange!
  • On some pages, the footnote reference numbers have been tagged as 'Span' (I see this in the Content panel). Is there a way of editing these Span tags to change them to 'Link' tags? When you click on them, they still jump down to the relevant footnote, so the link is obviously present.
  • Some pages have multiple instances of the same paragraph tag! (this last issue seems to have been rectified by selecting the additional tags and using 'cut' (using 'delete' didn't do anything). The next time I opened up the file, the additional ('cut') paragraph tags weren't there, so I assume that's dealt with that.

 

I have tried manually tagging some of these pages using the Reading Order panel. But after positioning the tags in the tagging pane with each note directly below its corresponding Reference, the screen reader does not read the note straight after the reference number as I want. I'm obviously missing something here.

I'm new to Adobe Acrobat Pro and have limited time before all this editing needs to be done (I've got as far as page 35 of 316 pages and it's taken me a couple of weeks!). So any help would be very much appreciated (I've phoned Adobe about six times - although the tech assistants have been helpful for some of my queries, and have helped me gain a better understanding of the program, it's not an ideal way of tackling detailed tagging issues (some of the assistants don't have much knowledge) and it is very time-consuming! (waiting for the email with the 'share computer' link, etc., etc.)

 

With many thanks,

 

Verity Steele

University of Southampton UK

 

PS. I'm not allowed to share my file, unfortunately.

 

TOPICS
Edit and convert PDFs , General troubleshooting , Standards and accessibility

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Community Expert ,
Dec 17, 2023 Dec 17, 2023

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Is the Word document correctly styled and tagged?

 

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Community Beginner ,
Dec 17, 2023 Dec 17, 2023

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Thanks for your response.

 

Yes, styles in Word were used throughout, although I did create a number of bespoke styles based on Word's default ones.

 

I haven't been aware of an actual 'tagging' facility in Word - where would I find this and what exactly should I have been 'tagging'?

 

Very grateful for any suggestions.

 

 

 

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Community Beginner ,
Dec 21, 2023 Dec 21, 2023

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Hello again.

 

I have a few more details about my problem.

 

Not all my footnote reference numbers (in the main body text) are being tagged. The ones that are OK are tagged as a 'Link' and inside that link is a Container folder titled with the number of the footnote and underneath that, another 'Link-OBJR'.

 

In the cases where this tagging hasn't worked, there are no 'Link' tags in the tagging panel for them. However there ARE Links in the Content Panel under 'Annotations'. When you right click on these and select 'Show in Tags Panel' the system rightly says 'the selection was not found in the tags panel'.

 

Is there any way of getting this Annotation 'links' to be tagged?

 

Hoping someone can help.

 

With many thanks.

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Community Beginner ,
Dec 21, 2023 Dec 21, 2023

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I've been into the Content Panel and tried the Find facility for unmarked annotations (in fact I've been through the complete drop down list) and apart from finding the Header and footer (page number) as unmarked content, nothing else was found - so no option to tag.

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Community Beginner ,
Dec 21, 2023 Dec 21, 2023

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I've also been into the Find facility when in the tagging panel and have been through the entire drop-down list there, too.

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Community Expert ,
Dec 22, 2023 Dec 22, 2023

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