Batch add header text based on file name

[xcd.a]

I have a large number of files. Is it possible to automate adding a header to the upper right side of the page based on their file names? Thanks!

[Meenakshi Negi]

Hi xcd.a,

Thank you for reaching out.

Please try the Action Wizard tool in Acrobat to add the header to the file. For more information on Acrobat Header, please refer to the following help page: https://helpx.adobe.com/acrobat/using/action-wizard-acrobat-pro.html.

Check if that works for you.

Thanks,

Meenakshi

[bebarth · Accepted solution]

Hi,

You can create an action wizard with the script below or use the one attached into the pdf file.

this.addWatermarkFromText({
	cText: this.documentFileName, // The text to use as the watermark
	nTextAlign: app.constants.align.left, // (optional) The text alignment to use for cText within the watermark
	cFont: font.HelvB, // (optional) The font to be used for this watermark
	nFontSize: 10, // (optional) The point size of the font to use for the watermark
	aColor: color.black, // (optional) The color to use for the watermark
	nStart: 0, // (optional) The 0-based index of the first page
	nEnd: this.numPages-1, // (optional) The last page
	bOnTop: true, // (optional) A Boolean value specifying the z-ordering of the watermark
	bOnScreen: true, // (optional) A Boolean value to indicate whether the watermark should be displayed when viewing the document on screen
	bOnPrint: true, // (optional) A Boolean value to indicate whether the watermark should be displayed when printing the document
	nHorizAlign: app.constants.align.left, // Al(optional) A number indicating how the watermark should be aligned horizontally
	nVertAlign: app.constants.align.top, // (optional) A number indicating how the watermark should be aligned vertically
	nHorizValue: 15, // (optional) A number used to shift the horizontal position of the watermark on the page
	nVertValue: -15, // (optional) A number used to shift the vertical position of the watermark on the page
	bPercentage: false, // (optional) A Boolean value used to indicate whether nHorizValue and nVertValue represent a percentage of the page size or an explicit number of points
	nScale: 1.0, // (optional) The scale to be used for the watermark
	bFixedPrint: false, // (optional) A Boolean value that indicates that the watermark should be added as a FixedPrint Watermark annotation
	nRotation: 0, // (optional) The number of degrees to rotate the watermark counterclockwise
	nOpacity: 1 // (optional) The opacity to be used for the watermark
});
this.saveAs(this.path);

Then you run it and you add files or folder before starting.

@+

[Alper35398807uvkg]

This worked for me. Although, the text was very thin and small. I changed the font to 14 points and bold, then revised the script by deleting "left" and replacing it with "center". Right was too far right and outside the printing area. FYI

[Ischni36872293dizm]

@bebarth 

Thank you for your script. It works perfect. Could you please help me by changing the font. I want to use the font "Segoe UI". I was not able to do it.

Additionally, do you know how it is possible, to read only a part of the file name and add this text to the watermark?

All my file names look like this (numbers and text of course differs from this example below): 

01 Text1.pdf

02 Text2.pdf

03 Text3.pdf

XY Text4.pdf

XYZ Text5.pdf

........

Would it be possible to write only the numbers/text which is in front of the space or after the text after the space? If the space is a problem, I could use the "-" sign as well, in case this helps. The final result should look like this:

01

02

03

XY

XYZ

or the text after the space

Text1

Text2

Text3

Text4

Text4

Thank you for any help. 

Best Regards, Ischni

[bebarth]

Hi,
To use Segoe UI font, you must write:

...
cFont: SegoeUI,
...

 For the text, you can split the file name without the .pdf extension in a table with:

var bothTexts=this.documentFileName.substr(0,this.documentFileName.length-4).split(" ");

then you will use the first element of the table bothTexts[0] if you want to use the number or the second one bothTexts[1] if you prefer the text.

...
cText: bothTexts[0], // or bothTexts[1]
...

@+

[Ischni36872293dizm]

Thank you for your quick answer. Both does not work for me. Would you mind to insert it into the code which you have posted above on Dec 31, 2022? Many Thanks.

[bebarth]

Yes, of course!

[Ischni36872293dizm]

I have solved it:

function splitFileName() {

    var fileName = this.documentFileName.replace('.pdf', '');

    var words = fileName.split(' '); 

    var topText = words[0];

    var bottomText = words.slice(1).join(' ');

    return [topText, bottomText];

}

function addWatermarks() {

    var words = splitFileName.call(this);

    var topText = words[0]; 

    var bottomText = words[1];

    this.addWatermarkFromText({

        cText: topText,

        nTextAlign: app.constants.align.center,

        cFont: "Segoe UI",

        nFontSize: 10,

        aColor: color.black,

        nHorizAlign: app.constants.align.right,

        nVertAlign: app.constants.align.top,

nHorizValue: -50,

        nVertValue: -30,

        bOnTop: true,

        bOnScreen: true,

        bOnPrint: true,

        nRotation: 0

    });

    this.addWatermarkFromText({

        cText: bottomText, 

        nTextAlign: app.constants.align.center,

        cFont: "Segoe UI",

        nFontSize: 10,

        aColor: color.black,

        nHorizAlign: app.constants.align.right,

        nVertAlign: app.constants.align.top,

nHorizValue: -50,

        nVertValue: -50,

        bOnTop: true,

        bOnScreen: true,

        bOnPrint: true,

        nRotation: 0

    });

}

addWatermarks.call(this);

[Kaitlyn230988035eh7]

Act like I have literally no experience with coding, but have thousands of documents that need to be branded with their file names minus .pdf. Most files are standard letter page size and I need the output to be Font - Arial Bold, Size - 12, Font Colour - Black, Top Margin - .5, Bottom Margin - .5, Left Margin - 1, Right Margin - .4 in the right header. Again, no experience with coding, can't even find where to enter the script above.

[bebarth]

Hi,

Do you want the file name on each page or only on the first one?

I guess dimensions you indicate are in inches...

Could you post a sketch of the position we need to place the file name because I am not sure to understand!

@+

[Kaitlyn230988035eh7]

Hello,

File name on each page, margins are in inches. In total there are 3 sections of branding for these files, the others are batchable (page number on bottom right and source info on bottom centre), because the top right is unique based on file name I haven't found a way to batch it. The below image is a page letter sized (8.5x11 inches) and shows the position of the top right file name header.

[bebarth]

Hi,

Here is the modified script to reach your request.

this.addWatermarkFromText({
	cText: this.documentFileName.replace(/.pdf$/i,""), // The text to use as the watermark
	nTextAlign: app.constants.align.right, // (optional) The text alignment to use for cText within the watermark
	cFont: "Arial,Bold", // (optional) The font to be used for this watermark
	nFontSize: 12, // (optional) The point size of the font to use for the watermark
	aColor: color.black, // (optional) The color to use for the watermark
	nStart: 0, // (optional) The 0-based index of the first page
	nEnd: this.numPages-1, // (optional) The last page
	bOnTop: true, // (optional) A Boolean value specifying the z-ordering of the watermark
	bOnScreen: true, // (optional) A Boolean value to indicate whether the watermark should be displayed when viewing the document on screen
	bOnPrint: true, // (optional) A Boolean value to indicate whether the watermark should be displayed when printing the document
	nHorizAlign: app.constants.align.right, // Al(optional) A number indicating how the watermark should be aligned horizontally
	nVertAlign: app.constants.align.top, // (optional) A number indicating how the watermark should be aligned vertically
	nHorizValue: -.4*72, // (optional) A number used to shift the horizontal position of the watermark on the page
	nVertValue: -.5*72, // (optional) A number used to shift the vertical position of the watermark on the page
	bPercentage: false, // (optional) A Boolean value used to indicate whether nHorizValue and nVertValue represent a percentage of the page size or an explicit number of points
	nScale: 1.0, // (optional) The scale to be used for the watermark
	bFixedPrint: false, // (optional) A Boolean value that indicates that the watermark should be added as a FixedPrint Watermark annotation
	nRotation: 0, // (optional) The number of degrees to rotate the watermark counterclockwise
	nOpacity: 1 // (optional) The opacity to be used for the watermark
});
// To keep the same file name
//this.saveAs(this.path);
// To modify the  file name
this.saveAs(this.path.replace(/.pdf$/i," (with Header).pdf"));

The action wizard is included into the attached file.

Please read this post to know how use it for several files in a same time. In a first step, try with just a few files instead of all your thouthands ones.

With this script, your files are renamed " (with Header)". If you wish to keep the original file name, use the line:

this.saveAs(this.path);

at the end of the script (but I suggest using a copy of your files).

Let me know.

@+

[Betsy M.]

This is gold!! Thank you so much for this script. To avoid having to go back and add page numbers to the files, I was hoping to add to the script to include "Page # of #" after the FileName, 

+ "\nPage " + (p+1) + " of " + numPages;

but when I tried to insert the above after the , but before the // 

cText: this.documentFileName.replace(/.pdf$/i,""), // 

unfortunately, this didn't work, so I'm guessing it's expecting a different "name" for the page numbering function? I've only done rudimentary coding, usually based on a generous soul's (such as yourself) file so am sure I've mixed scripting languages.

[bebarth]

Hi,

Try that:

for (var p=0; p<this.numPages; p++) {
	this.addWatermarkFromText({
		cText: this.documentFileName.replace(/.pdf$/i,"\nPage "+(p+1)+" of "+this.numPages),
		nTextAlign: app.constants.align.right,
		cFont: "Arial,Bold",
		nFontSize: 12,
		aColor: color.black,
		nStart: p,
		bOnTop: true,
		bOnScreen: true,
		bOnPrint: true,
		nHorizAlign: app.constants.align.right,
		nVertAlign: app.constants.align.top,
		nHorizValue: -.4*72, 
		nVertValue: -.5*72,
		bPercentage: false,
		nScale: 1.0,
		bFixedPrint: false,
		nRotation: 0,
		nOpacity: 1 
	});
}
this.saveAs(this.path.replace(/.pdf$/i," (with Header).pdf"));

@+

[Betsy M.]

TYSM! If you will allow me to pick your brain one more time, is there a way to shrink the document to accommodate the watermark like the appearance options in Header/Footer or Bates Numbering? 

[bebarth]

Not sure to understand your request!
What do you mean exactly?

@+

[Stephanie227307919ytn]

Hi, Can you elaborate on how to apply this to multiple open files?

[bebarth]

It's explained above, you create an action wizard and you add files...

@+

[gerry_1173]

I also would like to batch add the document filename to the header/footer, or somewhere else on the document.  Is this possible using Adobe Acrobat Standard 2020?  JavaScript / Document Actions gives me the message Not Available with my license.  Other than UPGRADE, is there any way to do this?