At the school I work at we have forms that need to be checked off as the outcome has been achieved by the student. The boss wanted them online and each checkbox made into a form field so she can see where each year is up to without looking at a paper copy. It's taken me months to make every little square on 60 odd pages for each subject. I've now been told there are updated outcomes and I have to redo it. Is there a way to copy the form fields to the new pdf? I really don't want to sit for months putting little boxes into 100's of pages again.
I've linked the pdfs here in my google drive. Any help would be greatly appreciated.
You can select and copy all of the fields on a page and paste them to a page in a different PDF.
You can also open your form and replace the old pages with the new ones and all of the fields will be retained. This would only make sense to do if the new PDF had a similar layout.
I can copy but there's no option to paste in the different pdf. Control C and V doesn't work either. I tried replacing the pages but the form fields were out of alignment and I could work out how to move them.
Go back to Excel and add squares using the Wingdings font to all the cells (it should be very easy to copy & paste them there). Then convert the Excel file to a PDF and you will be able to automatically create check-box fields over those characters, using this tool I've developed: Custom-made Adobe Scripts: Acrobat/Reader -- Convert Wingdings To Fields
What took you months before will now take seconds.
I can convert to wingdings in excel but I don't know whether I have the skills to use a script. Thank you, it sounds so tempting but $40US is out of my reach at this time of year.
So I bit the bullet and bought your script. I had to reformat the excel sheets and added the wingdings and they converted, thank you. However, when I upload the pdf's that had checkboxes added with your script to my school's Google Drive I cannot see the checkboxes using docuhub. The pdfs I manually added the checkboxes can be view and clicked on. I cannot see a difference in the properties except the name "check box" with a space in the manually added boxes and "checkbox" with your script. I can't see how this would make a difference. I do close to being done!! Any suggestions?
It sounds like an issue with the application/website you're using to open the file with, as the fields the script are adding to the PDF are in theory identical to those that you add manually. If you wish I can have a deeper look at your file, but please send it to me by email.
I had this very same issue recently - it's 2024 so maybe this is different in the current Adobe iteration. I was able to copy the fields in one PDF by selecting the "list" of fields under the Page# rather than trying to select them visually on the page itself. (1) Prepare the form (2) a list of fields you have already set up for each page should be listed in order in the right hand column. (3) Select the fields from this list and copy (4) Go to your second open PDF document and paste under the list of pages you see. You'll need to make sure to "prepare the form" first on your second open document. I'm not sure if this will help.
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