embed accessibility prefferences in export

[getho]

I just wasted an hour trying to get a powerpoint exported PDF to print without its black background

I ended up exporting to word and deleting the background there because it was too slow in acrobat dc. Plus there seems to be no way to select all the text and change the text colour in a whole document.

Turning on accessibility preferences got me most of the way there, but then could find no way of printing what I was looking at: it would print as the document, not what was on screen. 

can anyone tell me if its possible to export what I'm looking at, or if not a suggested workflow for dealing with powerpoint PDFs (ie removing background on multiple pages, changing text colour).

[Amal.]

Hi Getho

Hope you are doing well and sorry for the trouble. As described you want to print the PDF without the black background as it print as the document, not what was on screen.

- Would you mind sharing the workflow/steps you are doing to print the PDF file?

- Is this a behavior with a particular PDF file or with all the PDFs that you try to print?

Please try to print the PDF as an image and see if that helps. Go to Print > Advanced > Print as Image.

Also please checkout the help page https://helpx.adobe.com/acrobat/kb/troubleshoot-pdf-printing-acrobat-reader.html and see if that works.

Let us know if you are referring to something else.

Regards

Amal

[getho]

I switch on accessibility I get black text on white background: great!  I print this document to a printer I get the original document printed, not the accessible version on screen.  I want to print what I've got on screen

[hammer0909]

It sounds to me like maybe the black background is on the Slide Master in Powerpoint which is why you couldn't select it. I'll be if you edit the Slide Master, it would let you delete it. I highly advise AGAINST printing the file as an image as suggested in the other post. This will yield zero accessible elements in the final PDF file.

[getho]

The background is on each page. I cant edit the powerpoint, I have no access to it. 

[Bevi Chagnon - PubCom.com]

@getho, I just want to confirm what I think you're trying to do.

You want to change the colors that were embedded into a PDF that was created from PowerPoint, and you don't have access to the original PowerPoint file to make the changes there and export a better PDF.

You want to change the colors in Acrobat.

And you're not making the PDF accessible. You just want to print it with a white background and black text.

Correct?

If so, Acrobat doesn't have the tools to make this task easy. Once a PDF is made from any program, our hands are pretty much tied when trying to make any adjustments to the file. The file format was originally created specifically to NOT be changed or edited, so there are few tools in today's Acrobat to do this.

(Some other brands of PDF editing software have more editing tools, but this is an Adobe Acrobat forum. You can Google for some suggestions.)

For most PDFs, the accessibility changes to the color scheme (Edit / Preferences) should change the colors, but there are 2 notes on this process:

1. After you make the changes, be sure to save the PDF file before you print it.
2. UNcheck the option to only change the color of black text, and maybe you'll need to UNcheck the next option, change the color of line art, too. Test your options and see what works.
   Cheater Method: use the Accessibility color adjustments to globally change colors.
   
   
3. Slide by slide, you can Edit the PDF to make individual adjustments in those places where the global adjustment didn't work, such as deleting the background object entirely and re-coloring text elements, too. Use Acrobat's Edit tools for this. And yes, this is time consuming and painful.

There are prepress software tools that allow color changes and adjustments, but it's been a long while since I taught prepress and I can't give you a recommendation.

Question:

Usually, PDFs from PowerPoint are routine:

1. Make the presentation slides.
2. Use the Acrobat Ribbon to export it to PDF.
3. And when exported, the background (from the slide master) is automatically removed and the slide's text is automatically converted to black, giving you what you're trying to achieve here.
4. You also can print slides to PDF and choose Pure Black and White or Greyscale. But note that this  can degrade the quality of the text and graphics, and kills any shred of accessibility (if you need an accessible PDF).
   Print to PDF and select Greyscale or Black and White.

So, what went wrong in the workflow?

Was the PPT created incorrectly? I mean, without a slide master/master layouts and color themes?

Or was the PDF incorrectly made?

Hope some of this helps.

[getho]

Hi Bevi,

Here is a screen grab of whats on screen, after applying accessibility prefs

Here are my accessibility prefferences

I saved the document before printing...

Here are my printing prefs:

Acrobat print setup

And this is the output I get:

It sounds like you were saying that you think accessibility prefs should be printed. I agree! They should, but they are not, as shown above.  Can you tell me if this is a bug, or a feature.  

[Bevi Chagnon - PubCom.com]

Can you tell me if this is a bug, or a feature.  

By @getho

Ha ha. We're just volunteer geeks here and don't know what's inside the minds at Adobe!

But I don't yet think it's an Acrobat problem, rather a setting in your print dialogue or your print drivers.

Drill down a bit deeper in your print dialugue:

Under the Properties button, see if you can reset your printer's settings to their defaults.

Also, change the "Comments & Forms" section to just "Document."  I know I know, this isn't a form, but I've seen that setting affect the printing of any PDF whether it has a form or not.

Question:

In the sample graphic of your slide's printout, there are horizontal white lines. Any idea what caused them? Are they ruler guides from the PowerPoint presentation itself that were embedded into the PDF?