Font Install

[HanMarr]

Our firm recently rebranded and chose 2 fonts to install on all of our devices and use as our main fonts in all of our materials: 

Greycliff + Open Sans

There is a concern that clients or any outside device receiving our documents will not be able to view them correctly if they do not have the fonts installed themselves. Am I correct in assuming this concern can be put to rest as long as we always embed our fonts in every document we send out? Is there any benefit to using fonts that are typically always auotmatically installed on all devices? (Times New Roman, Arial, etc.)

Thanks! 

[Test Screen Name]

TimesNewRoman and Arial are not magic universal fonts and are not installed on all devices. But if you embed the fonts of your choice all devices should see them as you intend. (The names Times Roman and Helvetica are indeed magic, but similar names and similar fonts do not do the same job).

[HanMarr]

Got it! So are there any fonts that are universally installed on every computer? The owner of our firm is wondering if we should abandon ship on the new fonts and go back to something "standard" so we don't have to worry about readability and viewing issues. Our marketing department is charged with finding a solution so that doesn't have to happen.

Is embedding necessary for every single document or can we automate those settings? (for InDesign,Word, Revit, AutoCad, Acrobat) 

[Test Screen Name]

No, there really is no font you are guaranteed to find. Certainly there are fonts on every Windows computer, and some are on mac too, but who knows what we find on iPhones, Android tablets, ChromeBooks, smart TVs, and the many other ways people connect to the internet these days... You must make sure you embed every time. Each app will make PDF in its own way, for example in InDesign you need to Export PDF. Acrobat makes PDF a wide range of ways, some apps print to Adobe PDF... you do need to study all of them and give clear instructions for all...

[swapnilsrivastava · Accepted solution]

Hi There, 

Thanks for reporting your concern.

While creating a PDF using Acrobat, the fonts of the original file(s) are embedded inside the PDF file itself.

So, the created PDF when shared to other systems will be visible in similar pattern as expected.

And, if required one can use Print to Adobe PDF option as well which will convert the entire document into a Hi Definition PDF which would be like sharing image of the original document.

Please let us know, if anything is requird from our end.

Regards,
Swapnil Srivastava

[HanMarr]

That makes sense, thank you! Do the same rules apply with Bluebeam? Not everyone on our team has access to Acrobat...and what if our clients on the receiving end view the .pdf with something other than Acrobat? Will they see a different version of the .pdf?

[swapnilsrivastava]

Hi There,

But the functionality would be specific to Adobe Acrobat. Else one can you Acrobat Chrome Extension nowadays for a great and free experience.

Regards,
Swapnil Srivastava

[pnmishra]

I was also getting the same issue. Thanks for the response.