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How can I stop fields from duplicating in multiple pages?

New Here ,
Aug 11, 2021 Aug 11, 2021

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Okay, so I needed to insert a page into a PDF that duplicates a page that is already in the original PDF. There is a long list of people that need to be added and one page is not enough, so I need multiple pages. I am using Adobe Acrobat XI Pro to do this -- this is what my job has. My problem is that I am trying to fill in different information on both pages but whatever I do to one page, it happens on the other. I do not want it to do that. How can I fix this so that I am able to add duplicate pages but not have the text I fill into one page copy over to the other pages? Right now I am saving the additional pages separately and then scanning them in as a single PDF, but then I am not able to edit anymore, I would have to start all over. 

TOPICS
Create PDFs , Edit and convert PDFs , How to , PDF forms

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correct answers 1 Correct answer

Community Expert , Aug 11, 2021 Aug 11, 2021

It sounds like you are copy the various fields and not giving each one a unique name. So if you have a field called "name" and copy that, you need to call the next one (say) "name-2." That makes each of the two fields unique. Otherwise when you fill data into one, it will fill into all of the fields with the same name the same data.

 

Does that make sense?

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Community Expert ,
Aug 11, 2021 Aug 11, 2021

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Use template pages and spawn the pages.

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Community Expert ,
Aug 11, 2021 Aug 11, 2021

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It sounds like you are copy the various fields and not giving each one a unique name. So if you have a field called "name" and copy that, you need to call the next one (say) "name-2." That makes each of the two fields unique. Otherwise when you fill data into one, it will fill into all of the fields with the same name the same data.

 

Does that make sense?

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New Here ,
Nov 18, 2021 Nov 18, 2021

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I just started working with adobe for a new job and came across your query as I have the same problem with a document my boss created that's a journal - 2 pages repeated 30 times. What I've discovered is that in the field name, every the pages were duplicated the fields were renamed Field 1 #1, Field 1 #2 etc. It's the # in the field name that creates the link. Remove the # from the link name and you have unique field names that are no longer linked to each other.

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New Here ,
Jul 01, 2024 Jul 01, 2024

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This is by far the best explanation that I could find on this topic. Some say make a portfolio, some say make the form fields separate for each file (something that's really inefficient when you have to duplicate 200 sheets of the same form, and then re-combine them into one pdf. Which was my issue.  Some say "Flatten' the file, some say “Optimize” which make sense, but in my version for some reason the option to "optimize" was greyed out and not an option for me. Adobe recently moved everything around in the new version - which sent me a for a tailspin and then, made me look bad in front of my boss and one of our key clients - as I'm the Adobe aficionado of the company yet looked like a total rookie, not even being able to find the buttons that I'm used to using (i.e. adding shapes to a pdf.) The Grande Finale: within one hour of an online submittal, as I'm finalizing the proposal, as I'm finalizing 90 days of coordination with 15 different offices, one form, ONE! Gives me this warning message "forms with the same name...making a pdf portfolio appears to be the easiest option, however, I had to explain to our client that this was the only way we could submit our proposal based on a “technical” issue with our Adobe software.

What is the best possible solution to tackle this scenario:

20 of your subconsultant firms need to fill out a specific form. I created the file utilizing Form fields. Do I really have to go and save 20 iterations of the same form with different form fields? It appears that Adobe would have not overlooked this important function (duplications of the form fields) can this option be adjusted so that it doesn’t automatically duplicate? Seems like an option you should be able to switch on or off. Is there code that doesn’t merge all form fields or automatically renumerates duplicate forms.

 

This issue almost made me a late responder and uncompliant to submit. This was a new client form and my first foray into business development and almost did me in.

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