Setting different profiles to change tool colors

[TheLastAdobist]

I have been trying to find a way, if one exists, to setup different profiles to change between the colors of my tools / comments (strikethrough, text box, sticky note etc..). Where i work we mark up pdf's depending on the task we are performing, blue for designing and green for checking. I am constantly having to switch between the two colors manually for each tool i need to use at the time, is there a way to set it to where it will make all tools / comments blue or green with a single selection or a profile i can swap between labeled checking / designing that will make this process easier?

[AkanchhaS]

Hi,

Hope you are doing well

If we understand this correctly, then you are willing to setup two colors for a same tool and want to switch it frequently.  If this is the case, then it cannot be possible. 

You can set a specific color as default for the Comment tool (like Highlight, Strikethrough, Sticky note etc.) , but setting up two different color code as default is something cannot be done. Not even switching with two user profiles. 

Thanks,

Akanchha 

[try67]

There's no easy built-in way of doing it. You need to open the Properties toolbar and change the color there each time, manually.

Or you can do it with a single click using this (paid-for) tool I've developed: https://www.try67.com/tool/acrobat-reader-quickly-switch-between-highlighter-colors

[CPAlexander]

Colors can be problematic when they blend in with the underlying data and when a reviewer's color vision is limited. When many tasks must be performed, the multitude of colors for the multitude of comments can make a document appear confusing.

As an alternative, consider using the reviewer's identification and task performed to track the comments, as opposed to setting specific colors to track each task. For example, suppose "Smith" does the designing and "Jones" does the checking. Smith could append "Dsgn" plus the design cycle to his/her name for those comments. Smith would use "Smith-Dsgn00" for the original design, "Smith-DsgnC01" for the first correction cycle, etc.  Similarly, Jones would use "Jones-Chk00", "Jones-Chk01", etc. for those reviews. These id variants can be easily filtered/sorted for display in the Comments pane and used for Comment Summaries.

Colors could then be used for other purposes, such as using red for misspellings and incorrect dimensions on a drawing, blue for inserted text, etc.

[TheLastAdobist]

I appreciate the input on this, that is a very good way of handeling this situation, unfortunately we have to follow our own written documents that we are audited on every year or so and anyone in the team cna be a designer or a checker and per our code all marks from those specfic roles have to always be a certain color. So as a checker no matter what i mark up, a dimension, spelling error, or comment boxes etc, all have to be the same color Green.

[CPAlexander]

I empathise with you in that you are constrained by departmental protocols.  You are not alone.  There are many approaches and guides concerning how to mark up documents, irrespective of the product used.  Adobe has a lot of built-in standard and specific tools/functions that are often overlooked or not explored, especially by inexperienced users.  IMO, organizational policies and procedures should be revisited when new and improved features are implemented in software.

*** rant ***

BTW, full disclosure here.  I am not now, nor ever have been an Adobe hire.  I have no financial interest in Adobe-related companies.  I'm an old writer/editor with decreasing patience for users and decision makers with marginal skills in highly technical pursuits.

*** end rant ***