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Team Review & Commenting creating copies of PDFs

New Here ,
Feb 13, 2024 Feb 13, 2024

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Hello, 

Our team currently keeps all our files on an internal Microsoft Sharepoint Network Drive. We have draft financial documents that a team reviews before creating 2nd drafts. Our current process is to review PDFs one person at a time. We leave comments and then tell the next team member we are done, and it is their turn to address the comments. If we don’t do this and multiple team members have the file open and make comments simultaneously, it will create copies of the PDF in our drive folder. 

I was told explicitly that we do not put @SomeOne because it can create copies when we aren’t editing in Adobe Cloud and just on the desktop. We work with sensitive client information on these PDFs, but I am unsure if that is why we review this way. 

I noticed that Adobe now can collaborate on PDFs within Teams. This looks like a great option, and I am researching how this could benefit our team. The current process is creating bottlenecks that I am hoping to alleviate. Any suggestions for us?

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