Using Sign & Fill versus using Digital Signatures

New Here ,
Jan 21, 2022 Jan 21, 2022

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My company current signs documents using the Sign & Fill feature of Adobe reader and I am trying to push them to use Digital Signatures.


I found this documentation that does a great job calling out the regulatory policies it fulfills and the cybersecurity, revision history, etc:
https://helpx.adobe.com/sign/using/digital-signatures.html


But what I'm looking for is a document that calls out is why digital signatures are a higher standard that sign & fill (where we are using our mouse to sign docs).


Is there such a document?

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Security digital signatures and esignatures

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Adobe Employee ,
Jan 25, 2022 Jan 25, 2022

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Hi there

 

Hope you are doing well and thanks for reaching out.

 

While the terms may seem similar, electronic and digital signatures actually describe two different approaches to signing documents — and those differences are linked with signature laws and regulatory requirements. Digital signatures are a subset of the larger category called “electronic signatures.” Where typical electronic signatures can use a variety of methods for authenticating signers — such as email, corporate IDs, or phone verification — digital signatures use one specific method. With digital signatures, signers authenticate their identity using a certificate-based digital ID, which is typically issued by a trusted third-party certificate authority.

 

A certificate-based signature, like a conventional handwritten signature, identifies the person signing a document. Unlike a handwritten signature, a certificate-based signature is difficult to forge because it contains encrypted information that is unique to the signer. It can be easily verified and informs recipients whether the document was modified after the signer initially signed the document.

 

For more information please check out the help pages listed below:

https://helpx.adobe.com/reader/using/sign-pdfs.html

https://helpx.adobe.com/acrobat/using/certificate-based-signatures.html

https://helpx.adobe.com/sign/faq.html

 

Hope it will help

 

Regards

Amal

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New Here ,
Jan 25, 2022 Jan 25, 2022

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Thank you @Amal.  for the thoughtful and thorough explanation. I've shared your response with them and will keep my fingers crossed that better practices are established due to this information.

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