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Automatic name, and email

New Here ,
Sep 11, 2020

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Hi - I am looking for a solution that will name my incoming post and e-mail the item automatically to a recipient. For example, I receive a letter for a client, say ABC Ltd. I scan the letter along with all of the other letters received in the day. Then I appy some magic and file gets named say ABC Ltd 10-9-20(1) and emailed to the address that some how I have associated with ABC Ltd.

 

Any ideas would be welcome

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Create PDFs, Scan documents and OCR

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Automatic name, and email

New Here ,
Sep 11, 2020

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Hi - I am looking for a solution that will name my incoming post and e-mail the item automatically to a recipient. For example, I receive a letter for a client, say ABC Ltd. I scan the letter along with all of the other letters received in the day. Then I appy some magic and file gets named say ABC Ltd 10-9-20(1) and emailed to the address that some how I have associated with ABC Ltd.

 

Any ideas would be welcome

Topics

Create PDFs, Scan documents and OCR

Views

30

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Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Most Valuable Participant ,
Sep 11, 2020

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The "some magic" part is the problem there... How would this "magic" (which I guess you mean some automated way, like a script) would know what this scanned letter is for "ABC Ltd." and not "XYZ Inc."? Does that text appear anywhere on the page itself? If so, how can be it identified consistently, assuming you've used Text Recognition on the file and the results were good?

The second part is simpler. Once the name of the company is known the file can be saved under a new name (it can't be renamed, though), and then emailed to an email address that has been associated with that company in advance.

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New Here ,
Sep 11, 2020

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Thx - its for automatic post. So we receive a letter addressed to, for eaxple ABC Ltd. The software reads it and through a look up associates that name with an e-mail. There is an "evermap" plug in that does this. But it doesnt name the document or save the document. I think the solution is to use evermap and send it to an assocaited 365 account and the client.  I am just wonderring if there is a neater solution. I can't believe companies that receive thousands of e-mails a day sit there and manually rename and direct things.

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Adobe Community Professional ,
Sep 12, 2020

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Why did you get emails for other companies?

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