Is there a way to make it easier to split up pages of a PDF in Acrobat based on department and save?

New Here ,
May 04, 2021 May 04, 2021

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Let me explain what's going on:

 

I work at a medical facility in Accounting and we use an older version of a program called CPSI. When we have closed the previous month's GL, we generate the financial statements and they are output into a PDF file, where they are broken up by department. Every page or every 2-3 pages, the department name and number is displayed at the top. In order to send each department manager their financial statements, we have to do the following: Save As > Save as PDF > and then designate the pages we need to save based on the department, and then save in a specific location and nomenclature by department -- and this is all done manually. It takes between 1-1.5 hours to do this and we're looking to somehow automate this or make it easier. Does anyone have any insight?

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Edit and convert PDFs, Scan documents and OCR

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New Here ,
May 04, 2021 May 04, 2021

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Just to clarify -- it outputs as one PDF file from CPSI and is a little over 100 pages long. Every 1-3 pages it shows a department's income statement, which has to be saved separately and split out using the Save As tool in Adobe -- designated to print by the page number.

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Most Valuable Participant ,
May 04, 2021 May 04, 2021

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It's very likely it can be done using a custom-made script, but it's impossible to say for sure without seeing a sample file.

Also, this is not a very trivial task, so if you have no experience at all in writing scripts using Acrobat JavaScript I would recommend hiring a professional to do it for you.

I've created many similar tools for my clients and would be happy to have a look at a sample file and let you know if I think it's doable, and if so how much it will cost. You can contact me privately via [try6767 at gmail.com] if you're interested.

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Adobe Community Professional ,
May 04, 2021 May 04, 2021

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Create for every department a bookmark and split the file by bookmarks.

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