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Is there a way to ungroup the text boxes in pdf forms?

New Here ,
Mar 19, 2019

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Hi

I am facing the following issue while editing a pdf form.

When adding separate text boxes in a pdf form and saving it, the text boxes are getting grouped into a single text box when the form is reopened. Is there any way to avoid this grouping?

Screenshot 1: Separate text box (blue highlight)

Separte text box.png

Screenshot 2: text boxes grouped (blue highlight)

text boxes grouped.png

Post moved from Commenting & Collaboration to PDF Forms [Mod]

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Is there a way to ungroup the text boxes in pdf forms?

New Here ,
Mar 19, 2019

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Hi

I am facing the following issue while editing a pdf form.

When adding separate text boxes in a pdf form and saving it, the text boxes are getting grouped into a single text box when the form is reopened. Is there any way to avoid this grouping?

Screenshot 1: Separate text box (blue highlight)

Separte text box.png

Screenshot 2: text boxes grouped (blue highlight)

text boxes grouped.png

Post moved from Commenting & Collaboration to PDF Forms [Mod]

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PDF forms, Windows

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Mar 19, 2019 0
Adobe Community Professional ,
Mar 19, 2019

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Not possible.

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Mar 19, 2019 0
New Here ,
Mar 20, 2019

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Hi Bernd

We tried the same with another PDF form but the text boxes are not getting grouped. Not sure why. Do you have any insight on this?

Screen 1 - Separate text box (blue highlight)

Screen 1.png

Screen 2 - Text box is ungrouped even after saving and reopening the form

Screen 2.png

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Mar 20, 2019 0
Adobe Community Professional ,
Mar 20, 2019

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In this case the distance between the text parts is greater.

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Mar 20, 2019 0
New Here ,
Mar 21, 2019

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Thanks Bernd.

Alternately, we tried to include the form fields instead of text boxes. Alignment issues were resolved but the size of the pdf has increase to 4 MB. Is there an option to reduce the file size to 1 MB?

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Mar 21, 2019 0
Adobe Community Professional ,
Mar 21, 2019

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You can try the optimizer in Adobe Acrobat Pro.

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Mar 21, 2019 0
New Here ,
Mar 25, 2019

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Thanks Bernd. Was able to reduce the pdf size to 1.5 MB using the pdf optimizer. But, it shows that the size of the pdf size is high due to the Font that is used. Can you suggest any font, which consumes less size so that the pdf size can be reduced to 30 to 40 kB?

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Mar 25, 2019 0
Adobe Community Professional ,
Mar 25, 2019

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Use the built-in fonts Helvetica, Times, or Courier.

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Mar 25, 2019 0
New Here ,
Apr 02, 2019

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I'm done with Acrobat--going to look for an alternative. Adobe should be ashamed to put out a product as clunky as this.

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Apr 02, 2019 1
Adobe Community Professional ,
Apr 03, 2019

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Your issue, is that you are trying to use Acrobat improperly. Acrobat is not a content creation tool. The edit feature is only provided for simple fixes.  You create the document in a content creation application, then convert it to PDF for finishing and distribution. If you need to edit a previously designed form, then you need to go back to the original form and the tool in which it was created. I've been doing this for many years not and haven't had any problems.

So this is not weird at all. Acrobat is doing exactly what it is supposed to

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Apr 03, 2019 1
New Here ,
Apr 02, 2019

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Does anyone besides me think that automatically and irreversibly merging text boxes that are near each other into one large text box is an assinine programming decision? I am continually baffled at how difficult Adobe has made it to edit previously designed forms and how Adobe has made Acrobat work counter-intuitively to almost every common convention in graphic design applications (even their own). I don't want separate text boxes merged for me--you can give me the option, but it should not be the default! We need a select objects tool that can select across layers and move all text, graphic, and field objects at the same time. Control + drag (or option + drag on a Mac) should copy the object as you drag it. I could keep going, but such conventions are almost universal across applications (at least in the Mac world). What gives Adobe?!

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Apr 02, 2019 1
Most Valuable Participant ,
Apr 02, 2019

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It's a weird thing to do, but pretty much inevitable. It comes from the design of PDF, not a programming decision.


PDF files DO NOT CONTAIN TEXT BOXES for the ordinary text. It's just text. To make editing "easier" Acrobat analyses the page, and guesses what text boxes would be convenient. When you finish editing, there are no more boxes any more, only the text. So next time, it will analyse and see only one box where two were joined.

To add text box descriptions to PDF would change the rules of PDF, and Adobe don't make those rules any more.

The problem here is expectation. People see an editor in PDF and assume that editing PDF is a normal, simple process, rather than a desperate last resort. Who creates this expectation? Adobe marketing, unfortunately.

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Apr 02, 2019 0
Explorer ,
Jul 31, 2020

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I can understand that then need to join text boxes is a convention of the final output, but there should be a "Finish and export" option that leaves you with a editable master file and a shareable  (a la .PSD file and flattened .JPG).   Also the inability to group together a text box and it's associated text field, for positioning around the screen.

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Jul 31, 2020 0