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Making comments permanent

Community Beginner ,
Sep 16, 2020

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We commonly print drawings from CAD software for reports as pdf's, and then typically add some lines, notes, correct spelling, etc in Acrobat Pro DC.  These get saved as comments, that show up in the comment pane on the right.  When the pdf gets sent to someone else, I would like the pdf to still have the lines, notes, etc that were added in Acrobat, but not the description or record of the comments listed in the comment pane.  Anyway to do that?

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Making comments permanent

Community Beginner ,
Sep 16, 2020

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We commonly print drawings from CAD software for reports as pdf's, and then typically add some lines, notes, correct spelling, etc in Acrobat Pro DC.  These get saved as comments, that show up in the comment pane on the right.  When the pdf gets sent to someone else, I would like the pdf to still have the lines, notes, etc that were added in Acrobat, but not the description or record of the comments listed in the comment pane.  Anyway to do that?

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Edit and convert PDFs

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Sep 16, 2020 0
Adobe Community Professional ,
Sep 16, 2020

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I think you can achieve this using the "Save as Other" method ---> "Optimized PDF".

 

There are a series of one-click presets that you can customize before executing the PDF Optimization. These include the ability to flatten form fields. That said, I assume that if the comments are static FreeText callout boxes enabling this preference should work. 

 

Or flatten the file by "Saving As" postscript file (.ps). This second method, however, is usually discouraged since it will convert an entire PDF into flat single layer. You'll loose all other objects and PDF features. 

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Sep 16, 2020 0
Community Beginner ,
Sep 16, 2020

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Thanks Is, but the optimized option kept the 'record' of the comments.  The comment below (java script) worked, however.

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Sep 16, 2020 1
Adobe Community Professional ,
Sep 16, 2020

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You're welcome. Happy to read that try67's recommendation worked for you.

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Sep 16, 2020 0
Most Valuable Participant ,
Sep 16, 2020

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You can flatten them, either with the Preflight tool or by simply executing this script on them:

this.flattenPages();

Note that this process is NOT reversible, so make sure to save the file under a new name after using it, just in case.

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Sep 16, 2020 1
Community Beginner ,
Sep 16, 2020

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Try,

Awesome.  Used the java script and it works just like I hoped, and easy to do.  Kept all of my graphic additions, but removed the record of the comments themselves from the file.

 

Thanks much.

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Sep 16, 2020 0
Community Beginner ,
Sep 18, 2020

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Try,

Is there a similar java script for a pdf with multiple pages?  

Thanks for your help.

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Sep 18, 2020 0
try67 LATEST
Most Valuable Participant ,
Sep 18, 2020

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This command will flatten all the pages in the file.

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Sep 18, 2020 0