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PDF form - field contents cut on export

New Here ,
Nov 16, 2018

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Dear all,

I've created a PDF form mit Acrobat Pro DC. Since form fields (i.e. multi-line text boxes) cannot automatically grow according to the content, overflowing text can be accessed by using the "+" icon and scroll bar.

When trying to export the PDF to different file formats, the exported file unfortunately only contains the visible content of the textbox - everything that is not visible is cut.

Is there a way to achieve that all data is being exported?

Thx!

Hannes

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PDF form - field contents cut on export

New Here ,
Nov 16, 2018

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Dear all,

I've created a PDF form mit Acrobat Pro DC. Since form fields (i.e. multi-line text boxes) cannot automatically grow according to the content, overflowing text can be accessed by using the "+" icon and scroll bar.

When trying to export the PDF to different file formats, the exported file unfortunately only contains the visible content of the textbox - everything that is not visible is cut.

Is there a way to achieve that all data is being exported?

Thx!

Hannes

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PDF forms

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253

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Nov 16, 2018 0
Most Valuable Participant ,
Nov 16, 2018

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I'm assuming you're exporting to something like an image file, because if

you export it to a text file then the full value should be present.

If that's the case then you can set the font size of the field to Auto, to

make sure the full content is displayed.

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Nov 16, 2018 0
New Here ,
Nov 20, 2018

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Actually I've tried different exports but not as an image. I need the contents of the form fields as text (ideally RTF) after export.

Here is an example what happens: Say the lines represent the upper and lower textbox frame - in the PDF, the text between these lines is visible, by clicking and scrolling also the rest of the text. After export, everything below the lower line is not exported:

---------------------------------------------------------------

Lorem Ipsum is simply dummy text of the printing

and typesetting industry. Lorem Ipsum has been

the industry's standard dummy text ever since the

---------------------------------------------------------------

1500s, when an unknown printer took a galley of

type and scrambled it to make a type specimen book.

Setting the font size to auto is not an option by request.

Thx!

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Nov 20, 2018 0
Most Valuable Participant ,
Nov 20, 2018

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Can you share a sample file that demonstrates this issue?

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Nov 20, 2018 0
New Here ,
Nov 20, 2018

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Apparently I can only provide you with screenshots here:

Here's the PDF (you can see how the text overflows):

PDF.jpg

And here is the Word document after export (I've enlarged the frame a bit so you can see that there's no text):

Word.jpg

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Nov 20, 2018 0
Most Valuable Participant ,
Nov 20, 2018

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Use Dropbox, Google Drive, Adobe Cloud, etc., to share the file. Screenshots don't help us much... Also, describe in detail how are you converting the file from PDF to Word.

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Nov 20, 2018 0
New Here ,
Nov 20, 2018

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In fact I'm NOT using any cloud solution and won't in the future. The screenshots show what's happening..

Detailled description of export: Adobe Acrobat Pro DC; menu File -> Export As -> Microsoft Word -> Word document -> SAVE

Thx anyway!

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Nov 20, 2018 0
Most Valuable Participant ,
Nov 20, 2018

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I'm just asking you to use it so we can see the actual file... If you can't/won't do that then I can't help you any further.

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Nov 20, 2018 0
Most Valuable Participant ,
Nov 20, 2018

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Actually, I was able to reproduce it myself. I think the solution is to resize the field and/or to set the font size to Auto. You can change it back to a different value once the Word file is created.

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Nov 20, 2018 1
New Here ,
Nov 20, 2018

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Resizing the field/setting font size would be a workaround but not a solution. It's not feasible since I'm dealing with 100s of such PDF forms... Thx a lot for your efforts still!!

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Nov 20, 2018 0
Most Valuable Participant ,
Nov 20, 2018

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A script can be used to automatically apply the Auto font size to all the fields in the file...

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Nov 20, 2018 0
New Here ,
Jan 04, 2019

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Hi, I'm back...

Problem still not solved.. I've tried to apply Auto font size but this doesn't change the size. The reason apparently is that I've also set this field to allow RTF format. Only when I deactivate this option, this font size will be changed - but of course by doing so I'm also loosing all RTF format in the text...

So this is definetely not a practicable workaround. Any other ideas? It really seems strange to me that Acrobat just cuts overflowing text on export. I see no reason for this behavior....

Thx!

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Jan 04, 2019 0
Most Valuable Participant ,
Jan 04, 2019

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How would you have it work? Elements in a normal PDF form can't adjust themselves to accommodate their contents.

And yes, if you set the RTF option then the font size is ignored, as each letter can have a different font size.

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Jan 04, 2019 0
New Here ,
Jan 04, 2019

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Hey try67,

it's clear to me that elements in a normal PDF form can't adjust themselves to accommodate their contents. I guess LifeCycle Designer is the right thing for this. But we've decided and bought Acrobat...

My question is: What is the reason for cutting overflowing contents when EXPORTING to other formats? Cannot imagine that this "feature" has been made on purpose...

Thx!

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Jan 04, 2019 0
Most Valuable Participant ,
Jan 04, 2019

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Again, how should it work if not like that? The exported format is the same as what you see on the screen when you view the PDF. If the text is "cut off" on the screen then it will also be like that on the exported file.

And using LCD is not a good idea. It's basically a dead technology, not supported by anyone but Adobe and it will cost you a lot to create and maintain your forms.

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Jan 04, 2019 0
New Here ,
Jan 04, 2019

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OK, I guess we have different perspectives on that. Of course, if I export as an image, "cut off" is correct.

But in my world, e.g. a textbox is a container of data, and this data shouldn't be lost just because the container is physically too small

When I "export" this website as PDF this PDF would have some 8 pages in the meanwhile; wouldn't like to have a "screenshot" of the size of my screen.

Nevertheless thx for your efforts and especially your feedback regarding LCD - nobody at Adobe w/could give me such clear "no" answer till now .

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Jan 04, 2019 0
New Here ,
Nov 10, 2020

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Did you ever resolve this problem of Adobe form fields failing to export the whole of the respondents' answers? We had the same thing happen on an Adobe form last fall in attempting to export to Excel. We haven't used the forms function since then. I wondered what triggered this bug and if Adobe has fixed it or if there's an easy way to avoid it. It is very clearly a bug. Nobody designs a form or survey to accept a long answer from a respondent but then only exports out half the answer at the completion of the survey.

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Nov 10, 2020 0
try67 LATEST
Most Valuable Participant ,
Nov 11, 2020

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If you export the form data (as opposed to converting the entire file), this won't be an issue.

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Nov 11, 2020 0