Using Adobe Acrobat Pro DC but can't make text edits without messing up document

Community Beginner ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

I purchased Acrobat Pro so I could copy edit a manuscript that was delivered as a pdf. But the text boxes are wildly unpredictable. Some of them seem to overlap even in mid-sentence and if I delete a character, it changes the formatting of everything around it, overlaying text over other text (and not even the part I edited) or simply not accepting changes at all.

I am not sure what to do. When I convert to Word, it doesn't preserve the font formatting, so that's a whole NEW problem as a copy editor. Here is an example -- see how the text boxes are all messed up even within this small section? If I try moving the cursor around near the word "Matthew," for example, it jumps all over the place between each of the lines ... from THE NAME AT TOP (I covered for privacy reasons. to the first line of text to the second. But the second half of that first line (staring with "in the eye") is easy to edit and in its own box.

Does this mean the document I have is the source of the problem? Is it possible it was not saved properly? I am at a loss. Thanks for any help I can get.

no-edit.jpg

TOPICS
General troubleshooting

Views

1.1K

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines

correct answers 1 Correct Answer

Most Valuable Participant , Jan 03, 2019 Jan 03, 2019
You should not be editing a PDF file in this way directly. It's technically possible, but highly discouraged as PDF files were not meant to edited like that, especially not in a professional workflow. You need to go to the person who sent you the file and ask for the original file used to generate the PDF. Then edit that file and create a new PDF from it.

Likes

Translate

Translate
Most Valuable Participant ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

You should not be editing a PDF file in this way directly. It's technically possible, but highly discouraged as PDF files were not meant to edited like that, especially not in a professional workflow. You need to go to the person who sent you the file and ask for the original file used to generate the PDF. Then edit that file and create a new PDF from it.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Adobe Community Professional ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

There are many reasons for this, and it is not at your end. Since you have Acrobat Pro, test it by creating a PDF using the Acrobat tab in Microsoft Word, for example. This method uses the PDFMaker. Can you edit it?

Adobe does not own PDF and other companies make PDFs, some of them are pretty bad. We don't know how your PDF was made or if Adobe was involved in it. It might have been scanned and OCR'd or it might be a Microsoft PDF or Quartz (Mac OS) or a number of other things.

Also, do this: go to File > Document Properties > Decription and post a screen shot of this information:

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Beginner ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

Thank you. You were right. It was the originak doc. They sent me a new version  In Word

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Adobe Community Professional ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

You will be so much happier doing the edits in Word! Acrobat is not meant to be an editor or a word processor!

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Beginner ,
Jan 03, 2019 Jan 03, 2019

Copy link to clipboard

Copied

It was the only doc they sent so I assumed I was at fault for not being able to work with it. But I was not.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Nov 29, 2020 Nov 29, 2020

Copy link to clipboard

Copied

Unhelpful. I am not going to every document writer. I want an editor that works without me going on a wild goose chase.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Dec 03, 2020 Dec 03, 2020

Copy link to clipboard

Copied

I agree, Faramarz5E3C. I have a very large PDF that needs some editing, and I cannot find a PDF editor that will work. I cannot go to the original document as it was created from a geneaology database. This is rather frustrating.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Dec 03, 2020 Dec 03, 2020

Copy link to clipboard

Copied

My problem was that the fonts would get messed up. The solution is to go into OCR settings and turn off the "use local fonts" feature. Now there are tons postings on the internet as to how we do this. But it depends on the version. Mine is "Adobe Acrobot Pro DC 2020.013.20064". It took me a while to find it and now I forget it. But then it does not mess up the fonts. Still it is not a great editor but is workable.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Feb 25, 2021 Feb 25, 2021

Copy link to clipboard

Copied

LATEST

Right! When I have already created a document from Word I should be able to go back and add or take away a few letters/numbers without PDF completely screwing up my fonts and formatting. Especially when I am working with a document where I have fillable fields and javascript code written into it. They are saying redo it in word then have it re-uploaded as a PDF then redo all my javascript and fillable fields! TALK ABOUT A WASTE OF TIME! They need to get this updated asap. Horrible experience!

 

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines