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Documentation property

New Here ,
Nov 08, 2019 Nov 08, 2019

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Goodmorning. I shared a PDF document by "share" functionlity, which passes through the cloud.

I wonder if that document is now accessible to Adobe and if Adobe can use it.

 

 

 

[ Moved from “Get Started” to “Document Cloud” by moderator.]

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LEGEND ,
Nov 08, 2019 Nov 08, 2019

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It is Adobe's cloud. They have in some way access to everything stored in their cloud. Some of their support and technical staff would be able to see the content of your file, though they may be controlled by company policy. But what do you mean by "use it"? You remain the copyright holder.

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New Here ,
Nov 08, 2019 Nov 08, 2019

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Hi and thank you for the reply. It is not a good idea, then, to use the share functionality for documents from my job, which cointain intellectual property of the Company. With "use it" I meant - eventually - exploit the information contained in it, for example.

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LEGEND ,
Nov 08, 2019 Nov 08, 2019

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Every company planning to store info in the cloud should perform a risk assessment based on potential loss, on priovider reputation, on statutory requirements, on the contractual measures in place with the providers, and on contractual privacy arrangements with external third parties. This should extend to all email providers as well as cloud storage. If your company is large, it probably already has a policy.

 

I know I will not store business critical sensitive data in a cloud, unless I exclusively control encryption keys. I seem to be in the minority.

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New Here ,
Nov 08, 2019 Nov 08, 2019

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All is clear now. I only hoped that a privacy clause was already part of the contract on this clud, as a standard. It is not the case, so I'll not use anymore the Adobe cloud for these tasks. Thank you again.

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LEGEND ,
Nov 15, 2019 Nov 15, 2019

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If you want to share a file through a cloud service and be sure that no one can see it then you want the file encrypted the moment it leaves your computer. I store encrypted files on Spider Oak and I can share them from there. SpiderOak encrypts the files before sending the file to its cloud. 

 

If you want just some of your PDF files to be encrypted. Adobe Acrobat can do that. Acrobat offers different encryption methods. The more secure the more difficult to share the file as your recipient needs to know how to decrypt it and usually some additional information to decrypt. 

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