How do I update or change a PDF in the Document Cloud without having to create a new Shared Link?

[mosley wh29681322]

How do I update or change a PDF in the Document Cloud without having to create a new Shared Link?  I have an existing document in the Adobe Document Cloud.  The shared link has been sent to many users.  Can I edit the document so the end users see the changes without having to send a new link, if so how is this done?  Thanks!

[M__Smith]

I agree with all the other comments, having the ability to update the original doccument without creating a new link and loosing all the edit history would be incredible beneficial. Adobe, please add this feature!

[Victoria22735426ar6e]

I too would like this feature. I have a form that I am sharing with hundreds of users and have sent those people the URL. But, as time goes on, there are a few changes I'd like to make to the form WITHOUT having to send a new link to the hundred people. As a side note, we publish this link in a document that is shared with many so it cannot be changed once it is documented. 

Please consider adding functionality to this SHARE DOCUMENT concept. 

[tamsinogilvie]

Absolutely agree. And Adobe when you have limitations, like not being able to update a link, you should tell users clearly. Not leave us to scramble around for the answer.

[EileenGreene]

Agreed. I have a large report created in InDesign that I have to Export every time I make an edit. After I export it I need to combine it with two other PDF files created in Illustrator and Exported to PDF. Then I need to upload the PDF again and  all the comments stay in the old version. For designers sharing docs with those who don't have or need Cloud licenses it is exhausting.  

[Marc FRI]

I got on this for the OP's thread, but your comment had me wondering why you'd need to combine the InDesign export with Illustrator exports? You should be able to place the Illustrator file in the InDesign document and save a lot of time. InDesign can handle multiple page sizes as well as specifying Illustrator artboards in the place process.

[defaultkgl84oxxu4r8]

Exactly, they should have a file revision option or something. So you can see the old version with the old comments, then create a new version of the same file for additional review.

[spaceodie]

I have the same issue, the feature of sending a pdf on document cloud is a great idea, but need to send a new link for updated pdf  to clients is just too much work, how we can actually not just replace the pdf without making a new link and keep the comments there 

[Mauricio28966135588g]

Adobe, as you can see, this would be a great feature in the product. Please implement it.

[jessiensmith]

I would also like this feature. I love the review feature built into the share menu with InDesign. I want to have this same ability when creating illustrator files. If I share the document directly from illustrator, it does not always display the images and fonts without first being embedded. My workaround is exporting to PDF and then sharing that PDF link to gather comments for the review process. Once I make those changes, I have to create another PDF and link. This defeats the purpose of trying to seamlessly share documents and track revisions.

[defaultkgl84oxxu4r8]

Here we are mid 2023 and still no real solution from Adobe. Why can't we update a document and keep the same URL? Every other cloud based collaboration tool allows this, Google, Microsoft, Dropbox, etc.

[TapThat Digital, LLC]

Hey everyone! If you're here in 2024 looking for a solution to this question, I have an awesome workaround that I'd like to share. It's not the most ideal solution (it would be nice to do this with the click of a button), but it requires only a few more keystrokes to accomplish what you want.

Here's what I did:

- Step 1: Unshare your doc by clicking the blue icon at the top right hand corner and then "unshare" at the bottom. You will not be able to edit your doc while it is shared. It took me a few minutes and a couple tries before my file was actually unshared, so be patient with this part. You can also unshare by right clicking on the document from your home panel.

Step 2: Navigate to "Edit" in your left tool bar.

Step 3: Click "Organize pages"

Step 4: Click "Insert" to insert specific pages or "Replace" to import and replace all pages. (You'll want to have your updated pages saved as a separate PDF) You can also click on existing pages that you want to delete from this view.

Step 5: Click "Share" to publish your changes to the same link! 

Step 6: Test it out! Worked like a charm for me, I hope it works for you too.

- 

[analytical_uniqueness5C0E]

The fact that users have to come up with such a clunky work around for this key functionaility is unacceptable given the subscription price for this product. Adobe: You've lost focus on your core functionailty in favor of trendy stuff like AI. 

[Inky27]

I've actually stopped using it and started using Adobe review. The link will update (as long as you don't Save As), and the client doesn't get a PDF. It's straight from the native file, and all comments show up in the workflow.

The downside is it's not really possible to version it because it'll destroy the link, but if you look at it as the first version was all the edits leading to print, then it's workable.

[sally38301138l81u]

Thanks for responding. I cannot see how one accesses or sets up "Adobe review"   please would you advise on the steps or how I find this ? Many Thanks  

[Inky27]

In the design software there should be a blue Share button top right. Click on that, create the link, share the link, and it opens like a pdf for comments. The best part is the comments/markups are available directly in InDesign to review and resolve. The Review panel is in Window > Comments > Review.