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How to wait till everyone signs a document in Power Automate?

New Here ,
Sep 21, 2020 Sep 21, 2020

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I created a flow that sends an adobe sign agreement to multiple people to sign. Once the first person signs, it is triggering the status of signed in the "do until" that I have set up and continuing the flow. I would like it only to proceed once all the parties have signed not after the first person signs. Any ideas on how to make this work?

 

Screenshot at Sep 21 14-27-49.png

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correct answers 1 Correct answer

Community Beginner , Oct 13, 2021 Oct 13, 2021

Hi everyone,

I am creating flow where I will send a document to multiple people to sign off. Here I put all names in to array with order = 1.

dkanojia_0-1634136792426.png

My issue is, how can I wait for them to sign? Because as soon as they have signed, I have update SharePoint list item with their names. If I "Do Until" and wait for them to sign, would it trigger every single time when one of them has signed or it will only trigger once everyone has signed?

dkanojia_1-1634137005069.png

If above way is not reliable, what's the best way to wait for ea

...

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Community Expert ,
Sep 26, 2020 Sep 26, 2020

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I believe what you looking for is the event "When an agreement workflow is completed successfully". You can find details on the triggers here: https://helpx.adobe.com/sign/using/microsoft-powerapps-and-flow-integration.html#Triggers

 

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Community Beginner ,
Oct 13, 2021 Oct 13, 2021

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Hi everyone,

I am creating flow where I will send a document to multiple people to sign off. Here I put all names in to array with order = 1.

dkanojia_0-1634136792426.png

My issue is, how can I wait for them to sign? Because as soon as they have signed, I have update SharePoint list item with their names. If I "Do Until" and wait for them to sign, would it trigger every single time when one of them has signed or it will only trigger once everyone has signed?

dkanojia_1-1634137005069.png

If above way is not reliable, what's the best way to wait for each person to sign and then update SharePoint list item with their email address?

 

Many thanks in advance.

 

 

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Adobe Employee ,
Oct 13, 2021 Oct 13, 2021

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do until has a maximum time frame. Something like 30 days 

https://powerusers.microsoft.com/t5/General-Power-Automate/Do-Until-Need-help-understanding-limits/t...

and

https://docs.microsoft.com/en-us/power-automate/limits-and-config

 

it's better to have a second flow to monitor the status. Sign alsohas some very good triggers to aid you here.

Adobe Sign triggers in Power Automate are basically webhooks which documentation of the events will help

https://www.adobe.io/apis/documentcloud/sign/docs.html#!adobedocs/adobe-sign/master/webhooks.md

 

The main even you want to use is the agreement_action_completed

event which lets you know when a participant has signed, approved, filled etc their turn.

Once all signers have signed you can then make use of the agreement_workflow_completed  event

 

 

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Community Beginner ,
Oct 15, 2021 Oct 15, 2021

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Thank you Simon. 

You are right, because of 30 days flow limit; it makes more sense to create second flow which waits for agreement action to be completed. So far I have done following and it works like charm.

 

dkanojia_0-1634305045751.png

 

Many thanks for your help.

 

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