Invite users to register

[robinl78574830]

We want to send an invitation through outlook for people to attend a meeting.  Our audience is very large and geographically diverse so we will be hosting a number of sessions.  We would like to be able to send the invitation through an outlook email and include links to the various meetings so some can click on the link and register for the specific meeting date and time.

We hope to be able to:

1. Use the distribution lists available in our outlook network rather than having to add them to the Adobe User list

2. Give people the opportunity to register in advance and receive and automated calendar item

3. Make sure that we stay within the 100 person limit for each meeting

Is there a way to do this?

I know I can register users  in Adobe as an administrator but I am not sure how to let users register on their own in advance of the session. 

Thanks for your advice.

[Jorma_at_CoSo]

You should be able to achieve this with the use of the Events module of Connect. Here's how I would use it to solve your needs.

1. You could still use Outlook to send invitations to whomever you need. Using the event catalogue feature you can provide a single link to a collection of events which users can decide to register to. You can also provide links to multiple catalogue in a single e-mail, if you need a higher level of complexity.
2. The Events module allows users to self register for live or on-demand events you are offering. The confirmation e-mail they receive includes a calendar event.
3. You can limit registrations to your events to a number of your choosing. In most cases, 100% of your attendees don't show up, so with a 100 person limit on your room, you probably want to allow something like 15-30% more than your capacity to register.

The Events module allows attendees to self register, taking the user creation load off you as the Admin of the Connect account.

Here is an overview of the Events module: Adobe Connect Events Overview - Adobe Connect User Community

If you need more information just let me know.

[robinl78574830 · Accepted solution]

This certainly sounds like a solution.  Thank you for it.

Is the events module something we purchase or download as an add in?  While I am administrator, I do not appear to be an event administrator.

[Jorma_at_CoSo]

It is additional licensing that you will need to purchase for your account. You can reach out to your reseller, or you can reach out to me for pricing/purchasing. I'll PM you my contact details, so you have them should you want to discuss this further.