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Share Event Recording with Participants?

Community Beginner ,
Jun 26, 2019 Jun 26, 2019

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The only option I see for sharing a recording privately with event participants to make it public and add a password.

I see that finer grained methods are available if recordings are moved to content and then shared with users, but I don't see how to convert the Event Participant Group into a User Group, and I don't know if that would be a best practice.

Suggestions/feedback will be appreciated.

Thanks.

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LEGEND ,
Jul 12, 2019 Jul 12, 2019

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Check the box next to the recording and select the option to move it to another location. Place it in the Content library and you can then manage it like any other content object. Its permissions will no longer be tied to the meeting room.

You can also create an event for that recording as well, if that's what you are looking to do.

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Community Beginner ,
Jul 20, 2019 Jul 20, 2019

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Thanks for the reply.

Does the recording retain a copy of the assets used?  For example, say the recording includes a PPT from my Content Library, if I delete the PPT from Content, will it still play in the recording?

Also, if I delete the meeting from which the recording was made, will the recording be retained?

Thanks.

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Community Beginner ,
Jul 20, 2019 Jul 20, 2019

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@Jorma_at_CoSo

How do I assign a recording to an event?

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LEGEND ,
Jul 22, 2019 Jul 22, 2019

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The recording will call back to the assets on the Connect server. It may be a unique copy of it, but I'd make a test recording where you delete the asset in the recording just to verify.

To Assign a recording to an event you'll need to first move the from the Recordings section of the Meeting to the Content Library. Do this by checking the box next to the recording and then click the Move To Folder button. Select your desired location in the Content Library, then create a new Event.

In step one of the Event wizard, check that the Event Presentation is On Demand and will Present Content from the Adobe Connect Library. In step two of the wizard, you'll be able to browse to the recording. Finish creating the Event as you would for any other event.

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Community Beginner ,
Jul 31, 2019 Jul 31, 2019

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Thanks Jorma:

I tested this approach but found it to be convoluted. Maybe I'm missing something.

  • I moved a recording named OBC Test Recording to Shared Content/Recordings2019/
  • I created an event called Test Recording As Event and set the content to OBC Test Recording. Allow direct entry is checked.
  • I imported and approved a test participant and recieved a link to the event. However, when I attempt to login as the test participant I am asked for a password. The test participant is not a Connect user, so i don't know where a password would've been assigned. I've imported users for all events thus far but have not enountered the password requirement unless the participant is an actual Connect User in our account.

I clicked the password reset for the test user. I then received a reset pwd link. When I reset the pwd I was presented with a login button which worked, but all I saw was a blank screen. I was then able to use the pwd to log into the event (going back to the email to grab the URL), but this is much too convoluted a process to send to our clients. Can this be simplified?

And I wonder where that username/pwd is saved in our Connect account. The test user was not added as a user.

Thanks again for your assistance.

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LEGEND ,
Aug 01, 2019 Aug 01, 2019

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An Event in Connect can only have the password disabled when creating the Event. This is in step one of the wizard. Make sure the check box is checked to not require a password for registrants.

It is worth noting that if you are registering with an existing account, you will be prompted for your password.

Also, it is worth noting that the Forgot Password link won't work for accounts without passwords, and hasn't really been a reliable function for Guest users of Connect (those users created through Events). So it doesn't surprise me to hear you never got that email.

Once the event is created, you cannot change the setting of requiring or not requiring a password.

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