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Creative Cloud and Team

Community Beginner ,
May 14, 2021 May 14, 2021

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Hello all, 

 

I am currently using creative clouds to store documents from several team members. Do you have any advice on what you do to back everything up. For example, if I have an employee that is leaving the company, how do I ensure they don't delete all their work. Any guidance would be greatly appreciated. 

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Adobe Community Professional ,
May 14, 2021 May 14, 2021

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>how do I ensure they don't delete all their work

 

If you have that worry, maybe you should not have hired that specific person

 

Do you have physical access to each computer, including the sign in information?

 

If yes, you need to have a high capacity flash drive, or an external hard drive, and make copies of all work files

 

What I use for my own backup copies is a "dock" and several SATA drives

https://www.amazon.com/StarTech-com-External-docking-station-drives/dp/B00U8KSLA8/

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Community Beginner ,
May 17, 2021 May 17, 2021

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Thanks for the input, John. 

Unfortunately, you have to worry about it no matter who you hire. People will always surprise you. Thanks for the advice on how to prevent this in the future. 

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Adobe Community Professional ,
May 14, 2021 May 14, 2021

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Rogue employees and cyber-criminals aside, your IT dept should have nightly backups of each employee's workstation stored on dedicated cloud backup servers.  Anything less than redundant data backups these days is unacceptable  especially for businesses.  Or if you have no IT dept to manage this for you, you can reach out to companies that specialize in business data backup & recovery services.  I've used Backblaze for several years and highly recommend them. 

 

Nancy O'Shea, Adobe Product User & Community Professional
Alt-Web Design & Publishing ~ Web : Print : Graphics : Media

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Community Beginner ,
May 17, 2021 May 17, 2021

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Thanks Nancy

 

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Adobe Community Professional ,
May 17, 2021 May 17, 2021

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Do you have a corporate back-up system? You need to know that Creative Cloud stores all data locally on the PC. So if that space is included in your back-up, you are OK. If not, you should do that. It should be part of standard disaster prevention. BTW: if someone gets fired, the IT department knows that first hand and the access to the company's network gets revoked on the fly.

 

@John T Smith's approach is a little simplistic. We hire people, and sometimes they are good, and sometimes they are bad, and sometimes they are evil.

 

My company I work for has an HR policy established for employees. Different categories of employees are having different levels of access. If you leave the company, you lose that levels based on a risk assessment. But what we fear more than deleting data (see back-up) is that the employee may take with him confidential data. You can try to limit leaks, but each method you apply is probably limiting also the flexibility.

ABAMBO | Hard- and Software Engineer | Photographer

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Adobe Community Professional ,
May 17, 2021 May 17, 2021

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quote

We hire people, and sometimes they are good, and sometimes they are bad, and sometimes they are evil.

=========

I think that sums up humanity in general.

 

Nancy O'Shea, Adobe Product User & Community Professional
Alt-Web Design & Publishing ~ Web : Print : Graphics : Media

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