Admin Console - Storage/Shared Storage

[FROND]

Hi.

I've been reviewing how we use the storage options available to us and we're looking to move away from sharing personal libraries from a single account and to start using the team libraries. I've spent quite a lot of time looking at it and there's one thing that I'm still not 100% clear on.

When creating a new library and selecting where to save it to, I have two options, one being "Personal Storage" and the other being "Everyone - *Storage repository name*". What I'm struggling to figure out is where that was created/controlled? I've looked under Storage -> Shared storage and I can see two locations on there, one being "Everyone" and the other being "appdata" but I can't see who created and I can't click on them to edit/view anything about them.

At the moment, this is the biggest blocker for me to feel happy about moving the team over to team libraries as currently any new team libraries are visible by anyone with a license, but surely that can't be the only way for it to work?

Any help on this would be greatly appreciated!

[Lindsay B, Libraries PM]

Hi FROND, 

When creating a new library and selecting where to save it to, I have two options, one being “Personal Storage” and the other being “Everyone - *Storage repository name*“. What I’m struggling to figure out is where that was created/controlled? 

This was created automatically when your organization was upgraded to ESM storage  

I’ve looked under Storage -> Shared storage and I can see two locations on there, one being “Everyone” and the other being “appdata” but I can’t see who created and I can’t click on them to edit/view anything about them.
 Management of this Everyone group is currently part of our Workspaces beta. We can enable a feature flag for you and then you will see a "Workspaces" option in the Admin Console. As it stands, any user in the organization will automatically inherit permissions to this Team Workspace.

At the moment, this is the biggest blocker for me to feel happy about moving the team over to team libraries as currently any new team libraries are visible by anyone with a license, but surely that can’t be the only way for it to work?  

You also have the option, once we enable the feature flag for you, to create additional Workspace groups, which would allow you to share libraries with smaller teams, and if desired, remove the "Everyone" workspace (note that you will need at least one Workspace to use Team Libraries).

Hope this helps.  Let me know if you'd like the Admin Console flag enabled.

~Lindsay

[FROND]

Hi Lindsay,

I have actually just emailed someone from Adobe Support regarding this but I have pointed them towards your response on this post as that sounds like it might be exactly what we're looking for. I'll just wait for them to respond before I give you an answer but thank you for responding.

[FROND]

Hi Lindsay.

It sounds like enabling the workspace is the solution we're looking for so please could that be enabled for our account? Is there any public documentation for this yet?

Thanks!