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Directory / List of CC Library Assets for Non-Adobe Users

New Here ,
Jan 20, 2023 Jan 20, 2023

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Our Creative team maintains InDesign assets in CC libraries for seamless use across locations - works great. Our Sales team wants a list, or directory, of the assets within the libraries for awareness. The "View on Website" screen is perfect, but doesn't work since it can only be shared with Adobe users who are members of the library (not Sales - they can't have direct access to the live InDesign files). We could take screenshots or export PDFs, but since the content of the libraries changes / updates very frequently (daily) this would create too much maintenance work.  Is there a way to provide a non Adobe user a live list / directory / thumbnail preview of all assets within a library? Thanks for any ideas! 

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Community Expert ,
Jan 20, 2023 Jan 20, 2023

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@mfdlrgroup 

 

do you have a teams or enterprise subscription?

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New Here ,
Jan 22, 2023 Jan 22, 2023

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Enterprise!

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Community Expert ,
Jan 22, 2023 Jan 22, 2023

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<moved from cc services>

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Community Expert ,
Jan 23, 2023 Jan 23, 2023

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You can add the Sales team as free users and share the libraries as View Only.

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New Here ,
Jan 30, 2023 Jan 30, 2023

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Unfortunately that won't work...someone with View Only permissions can still drag an asset from the library into InDesign, make changes, export, and use without Marketing's approval. We need Sales to be able to see a directory-style list or preview thumbnails of the assets within the library, while not being invited to the library in any capacity so that they don't have access to the live files. 

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Community Expert ,
Jan 31, 2023 Jan 31, 2023

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I'm not sure that level of restrictions is possible with CC Libraries. It might be worth contacting Adobe through your Support tab to see if there is something they could do or suggest to make assets truly "view only".

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