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Additional footnote references - fix

New Here ,
Apr 03, 2024 Apr 03, 2024

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We are currently adding additional footnote references in FM tables. However, they do not automatically update when new footnotes are added. This causes a great deal of confusion regarding which reference is attached to a certain footnote. 

 

For example, we add a footnote, then add references/link to that specific footnote in other areas of the table. However, when subsequent changes (new footnotes added, etc.) are made the footnotes are not updated.

 

Please advise - 

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Formatting and numbering

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Community Expert , Apr 03, 2024 Apr 03, 2024

The cross-references to the footnotes won't update until you print/pdf or reopen the file. You can force an update by choosing Edit > Update References and checking All Cross-References.

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Community Expert ,
Apr 03, 2024 Apr 03, 2024

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I am having a hard time envisioning what you are seeing. Can you post a couple of screenshots? Or can you meet via zoom? Contact me offlist: rick at frameexpert dot com

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New Here ,
Apr 03, 2024 Apr 03, 2024

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Sample attached - note that footnote references/links are in superscript brackets -some of our tables have 20+ footnotes; many of these notes are attached to a number of items. These are tagged as "additional footnotes" and a link is added to the associated note. However, when footnotes are added when drafting the document, these "additional" notes (unlike the initial footnote) are not updated. 

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Community Expert ,
Apr 03, 2024 Apr 03, 2024

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I don't think I've ever heard of a many-to-one (refs to footnote/endnote) schema. I'm not that suprised that FM isn't updating things because the second reference to the foot/end note would be manually added I suspect.

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New Here ,
Apr 03, 2024 Apr 03, 2024

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Our process is locate the Cross-reference to the table footnote and then insert it at the appropriate point an formatted as additional footnote (our paragraph tag). This establishes a link (using <$paranumonly>) to the desired footnote. At present, the only way that this is addressed is to run an update or to Preview Final - (however, using Preview Final has a tendency to crash). The Books are quite large and contain multiple files -

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Community Expert ,
Apr 03, 2024 Apr 03, 2024

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As stated, our books are quite large - 

FrameMaker doesn't update anything on its own, which I think is a good thing. It might take a few minutes (or more) to update one document, and that means you can't do anything until it finished. This is one reason why I keep timed saves off in preferences—I don't like FrameMaker stopping and saving while I'm typing. Inevitably, I retype the word thinking I made a mistake and then FrameMaker finishes saving, and my word is in there twice. This would be magnified if it was updating references, which will take longer.

 

If you have a very large book, and you don't want to update the book on a regular basis, then you have no other option than Rick's suggestion to update the references within a single file if you need to see the reference numbers update. Upgrading to a faster, more powerful computer will definitely cut down on the time if the current one has been around a while. So will working with local files (not via a VPN or shared drive).

 

~Barb

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Community Expert ,
Apr 03, 2024 Apr 03, 2024

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The cross-references to the footnotes won't update until you print/pdf or reopen the file. You can force an update by choosing Edit > Update References and checking All Cross-References.

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Community Expert ,
Apr 03, 2024 Apr 03, 2024

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 A short video:

https://youtu.be/PxLp9ZgMNcE

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New Here ,
Apr 03, 2024 Apr 03, 2024

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Understood - and that is the only way that we have been able to address this issue. As stated, our books are quite large - 

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