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Is there a direct (minimal-step) way to replace a file in a book?

Explorer ,
Sep 23, 2016

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I'm looking to update an FM book.

As a freelance project, I've updated individual chapters in the book, renaming each file by appending "UPD" to the original file name. These are content chapters, not generated files (TOC, indexes, etc.). The renaming isn't optional - the owner of the book needs to know, on the filename level, which files have been updated by me.

Is there a direct, minimal-step way to replace, say, "Chap1" with "Chap1UPD"?

Or do I have to add "Chap1UPD," then manually delete "Chap1?"

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Correct answer by Barb Binder | Adobe Community Professional

I'd say the simplest technique (and the one that will not break the links within the book) is to right click the chapter in the book window and use the rename command after you complete the updates on that chapter.

From the online help:

Rename files

When you rename a file in a book, FrameMaker renames the corresponding file on the disk and updates cross-references, hypertext links, and text inset links in other files in the book.

...

Select the file you want to rename, and either choose Edit > Rename or right-click and choose Rename.

Type the new name of the file and press Enter. When the alert message appears, click OK to update other files in the book.

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Is there a direct (minimal-step) way to replace a file in a book?

Explorer ,
Sep 23, 2016

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I'm looking to update an FM book.

As a freelance project, I've updated individual chapters in the book, renaming each file by appending "UPD" to the original file name. These are content chapters, not generated files (TOC, indexes, etc.). The renaming isn't optional - the owner of the book needs to know, on the filename level, which files have been updated by me.

Is there a direct, minimal-step way to replace, say, "Chap1" with "Chap1UPD"?

Or do I have to add "Chap1UPD," then manually delete "Chap1?"

Adobe Community Professional
Correct answer by Barb Binder | Adobe Community Professional

I'd say the simplest technique (and the one that will not break the links within the book) is to right click the chapter in the book window and use the rename command after you complete the updates on that chapter.

From the online help:

Rename files

When you rename a file in a book, FrameMaker renames the corresponding file on the disk and updates cross-references, hypertext links, and text inset links in other files in the book.

...

Select the file you want to rename, and either choose Edit > Rename or right-click and choose Rename.

Type the new name of the file and press Enter. When the alert message appears, click OK to update other files in the book.

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Sep 23, 2016 0
Explorer ,
Sep 23, 2016

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Er - is this an operation that falls under renaming files in a book?

Sullivan & Quatro tell me how to do that -- by editing the file name after displaying filenames in the book.

If I simply rename the file, does FM automatically draw content from the new file when the book is compiled?

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Sep 23, 2016 0
Adobe Community Professional ,
Sep 23, 2016

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I'd say the simplest technique (and the one that will not break the links within the book) is to right click the chapter in the book window and use the rename command after you complete the updates on that chapter.

From the online help:

Rename files

When you rename a file in a book, FrameMaker renames the corresponding file on the disk and updates cross-references, hypertext links, and text inset links in other files in the book.

...

Select the file you want to rename, and either choose Edit > Rename or right-click and choose Rename.

Type the new name of the file and press Enter. When the alert message appears, click OK to update other files in the book.

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Sep 23, 2016 1
Explorer ,
Sep 23, 2016

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Thanks, Barb.

Need a bit of clarification - will I need to save a copy of the original file in a different folder? I need to preserve the original file as a paper trail.

If so, is this the right workflow?:

  1. Save a copy of original file in a different folder (or maybe just "OriginalFIle.fm.old"?)
  2. Delete the original file in the book folder
  3. Open my updated file and change its name back to the original file name.
  4. Open FM in the book mode, change the name to, e.g., "OriginalFIleUPD.fm"

I'm asking because the description seems to say that FM simply renames the file - it doesn't permit the substitution of an updated file.

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Sep 23, 2016 0
Adobe Community Professional ,
Sep 23, 2016

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How about:

-When you sit down to enter edits, begin by copying the chapter to a folder designated for the older versions.

-Open the original, enter the edits.

-Save and close.

-Rename the edited file in the book window.

And are you aware that FM works with CMSs? (CMS=content management systems).

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Sep 23, 2016 0
Explorer ,
Sep 23, 2016

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Again, thanks.

Re: CMS - is there one for unstructured Framemaker? None is appearing from a cursory Web search.

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Sep 23, 2016 0
Adobe Community Professional ,
Sep 23, 2016

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Look up WebDAV or check out this forum - FrameMaker CMS Forum

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Sep 23, 2016 1
Adobe Community Professional ,
Sep 23, 2016

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This might help, too:
CMS Integration | FrameMaker

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Sep 23, 2016 1
Explorer ,
Sep 24, 2016

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Thanks, Jeff & Barb.

I have some exploring to do...

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Sep 24, 2016 1