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Mapping paragraph tags

New Here ,
Jan 03, 2018

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I am applying a new template to an already established template that has a catalog of paragraph tags. Is there a way to map the existing tags to the new paragraph tags in the new template after I've applied it to the document?

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Correct answer by Barb Binder | Adobe Community Professional

If the names match, they will map automatically, replacing the old formatting with the revised formatting when you import the formats. Ideally, use the same names.

If they don't, one option is to use a Find/Change sequence. For example, locate a top level subhead. Let's say it was called Subheading1 in the original template. Assign the new tag, let's call it Heading1. Then right click the paragraph > Copy Special > Copy Paragraph Format to copy the Heading1 format to the clipboard. Then F/C the rest:

  1. Edit > Find/Change

Find: Paragraph tag: Subheading1

Change: By Pasting

  1. Remove the old Subheading1 from the catalog.

Screenshot 2018-01-03 12.11.09.png

~Barb

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Mapping paragraph tags

New Here ,
Jan 03, 2018

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I am applying a new template to an already established template that has a catalog of paragraph tags. Is there a way to map the existing tags to the new paragraph tags in the new template after I've applied it to the document?

Adobe Community Professional
Correct answer by Barb Binder | Adobe Community Professional

If the names match, they will map automatically, replacing the old formatting with the revised formatting when you import the formats. Ideally, use the same names.

If they don't, one option is to use a Find/Change sequence. For example, locate a top level subhead. Let's say it was called Subheading1 in the original template. Assign the new tag, let's call it Heading1. Then right click the paragraph > Copy Special > Copy Paragraph Format to copy the Heading1 format to the clipboard. Then F/C the rest:

  1. Edit > Find/Change

Find: Paragraph tag: Subheading1

Change: By Pasting

  1. Remove the old Subheading1 from the catalog.

Screenshot 2018-01-03 12.11.09.png

~Barb

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Jan 03, 2018 0
Adobe Community Professional ,
Jan 03, 2018

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If the names match, they will map automatically, replacing the old formatting with the revised formatting when you import the formats. Ideally, use the same names.

If they don't, one option is to use a Find/Change sequence. For example, locate a top level subhead. Let's say it was called Subheading1 in the original template. Assign the new tag, let's call it Heading1. Then right click the paragraph > Copy Special > Copy Paragraph Format to copy the Heading1 format to the clipboard. Then F/C the rest:

  1. Edit > Find/Change

Find: Paragraph tag: Subheading1

Change: By Pasting

  1. Remove the old Subheading1 from the catalog.

Screenshot 2018-01-03 12.11.09.png

~Barb

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Jan 03, 2018 0
Adobe Community Professional ,
Jan 03, 2018

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Hi Virginia:

I just ran across another question on the forum about this script:

FrameMaker Super Find / Change Reloaded – Adobe Technical Communication Blog

which will greatly simplify this process for you. I had forgotten all about it.

~Barb

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Jan 03, 2018 0
Adobe Community Professional ,
Jan 03, 2018

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I had to do exactly what you are asking about earlier this year...I mapped someone else's FrameMaker formats to my own template in just a few hours using Rick Quatro's FindChangeFormatsBatch plugin.

I mapped

  • paragraph styles
  • character styles
  • master pages

from the old doc to my new formats.

If needed, I could have also mapped

  • conditions
  • xrefs
  • variables
  • markers

Best of all, you can remove the old formats from your catalogs at the same time, and because your work is stored in an Fm table, you can convert future docs to the same format with ease.

This is hands-down the most valuable plugin I've ever used and at $80, it will pay for itself the day you first use it.

-Matt

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Jan 03, 2018 0
New Here ,
Jan 19, 2018

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Thank you Matt and Barb! This method is working.  It will save some much needed time from a tedious task.

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Jan 19, 2018 1
Adobe Community Professional ,
Jan 19, 2018

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Always happy to help, Virginia.

~Barb

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