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Updating the table of contents

Contributor ,
Oct 24, 2016

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Hello all,

I've a book with several, files.  I've updated one of the files - adding a new Heading 1 and some body text.  How do I get the TOC to now recognize this new bit?

Many thanks

Regards,

Ben

Adobe Community Professional
Correct answer by Barb Binder | Adobe Community Professional

I've updated one of the files - adding a new Heading 1 and some body text.  How do I get the TOC to now recognize this new bit?

To add the new heading to the TOC, right+click the TOC in the book window > Set up TOC. Here you can add the missing format and then update your book. It will add the info to the TOC reference page automatically. You will just need to make it look pretty by setting the font, alignment, tabs, etc.

Further, I poked around to see what you are referring to as "Reference" page for the TOC.  I think this is where you meant:

That's an HTML mapping table—which is an unrelated feature. The TOC reference page is often the last one. Keep paging through until the status bar shows TOC in the center.

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Updating the table of contents

Contributor ,
Oct 24, 2016

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Hello all,

I've a book with several, files.  I've updated one of the files - adding a new Heading 1 and some body text.  How do I get the TOC to now recognize this new bit?

Many thanks

Regards,

Ben

Adobe Community Professional
Correct answer by Barb Binder | Adobe Community Professional

I've updated one of the files - adding a new Heading 1 and some body text.  How do I get the TOC to now recognize this new bit?

To add the new heading to the TOC, right+click the TOC in the book window > Set up TOC. Here you can add the missing format and then update your book. It will add the info to the TOC reference page automatically. You will just need to make it look pretty by setting the font, alignment, tabs, etc.

Further, I poked around to see what you are referring to as "Reference" page for the TOC.  I think this is where you meant:

That's an HTML mapping table—which is an unrelated feature. The TOC reference page is often the last one. Keep paging through until the status bar shows TOC in the center.

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Oct 24, 2016 0
Adobe Community Professional ,
Oct 24, 2016

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Open the Book, then do Edit > Update Book – select the options you want updated & let ‘er rip ;>)

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Oct 24, 2016 0
Contributor ,
Oct 24, 2016

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Sorry, should have included the fact that I've done this.  The new heading 1 is in fact added, but all of the formatting, "..." etc is removed.  Must I go into the TOC and re-apply all formatting?

Here is a screenshot of the dialog (when I tried this, I left the options selected as shown here):

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Oct 24, 2016 0
Adobe Community Professional ,
Oct 24, 2016

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This a brand-new, never before used in the Book, heading1? If so, you would need a new heading1TOC format too in the Reference page of the TOC to handle it. Or are you saying that after the Update, the whole TOC is now "unformatted"? If that's the case, then you need to import the formatting from a "good" TOC into the "bad" one.

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Oct 24, 2016 0
Contributor ,
Oct 24, 2016

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Also I should help level set here - I'm new to this and my main function right now is to update existing FM documents...

The existing document makes use of the Paragraph Tag - Heading 1 for other sections within the document.  I simple want to add a new section and have the TOC reflect this new section at the same level as the others assigned to Heading 1.  Here is a snapshot of the Paragraph Designer POD (I think that's what it is called) for an existing section:

What I did, was to select the new heading I created, go into the Paragraph Designer, and set the parameters such as what is displayed above.

Further, I poked around to see what you are referring to as "Reference" page for the TOC.  I think this is where you meant:

If so, you can see that the Heading1TOC already exists.

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Oct 24, 2016 0
Most Valuable Participant ,
Oct 24, 2016

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In your TOC file, set the formatting for the Heading1TOC paratag as you want it to look (and use the Update All to set it). Then update your book to generate the revised TOC.

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Oct 24, 2016 0
Adobe Community Professional ,
Oct 24, 2016

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I've updated one of the files - adding a new Heading 1 and some body text.  How do I get the TOC to now recognize this new bit?

To add the new heading to the TOC, right+click the TOC in the book window > Set up TOC. Here you can add the missing format and then update your book. It will add the info to the TOC reference page automatically. You will just need to make it look pretty by setting the font, alignment, tabs, etc.

Further, I poked around to see what you are referring to as "Reference" page for the TOC.  I think this is where you meant:

That's an HTML mapping table—which is an unrelated feature. The TOC reference page is often the last one. Keep paging through until the status bar shows TOC in the center.

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Oct 24, 2016 0
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Oct 26, 2016

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Thank you all for your help.  I'm sure to be back.... 

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Oct 26, 2016 1
Adobe Community Professional ,
Oct 26, 2016

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I would pick up a copy of Matt R. Sullivan's reference books for FM - extremely useful to FM-newbies ;>)

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Oct 26, 2016 0
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Oct 26, 2016

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Thanks Jeff - will check into this.

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Oct 26, 2016 0
Adobe Community Professional ,
Oct 26, 2016

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Great! Glad you are back on track!

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Oct 26, 2016 0
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Oct 27, 2016

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Oops... not quite I guess...

How do these things get placed into the TOC:

the last one - is TitleToc and may be a nuisance.

Here is the result (again, I am working with an existing document, adding a new heading at the Heading 1 level - such an easy task it would seem...):

Lastly, following your instructions, I right clicked on Setup and selected as shown here:

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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You can ID these paragraphs on both the reference pages and the body pages by clicking on them and looking at the ¶ tag name in the lower left-hand corner of the status bar (right above the Windows start menu). Start with the Contents 1-i: what is the tag name?

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Oct 27, 2016 0
Contributor ,
Oct 27, 2016

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It is called "TitleTOC"

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Oct 27, 2016 0
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Oct 27, 2016

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In addition I have found, that is I create the TOC without selecting any paragraphs to be included, the Reference data still shows these three whose values are:ChapterNumberTOC, IndexIXTOC and Title TOC

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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So you are asking for that to be pulled in. See the name Title in your last screen shot? That tells Fm to scan all of the book files, copy anything tagged Title into the TOC and rename it TitleTOC.

You can either pull the Titles from the TOC, or just rename the tag Title in that one file to something different.

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Oct 27, 2016 0
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Oct 27, 2016

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Is there a way to find all instances of this (or such other items) without going into each file and manually searching?  Also, as you can see there is already "Contents" in bold large text (with the tag - "Title").  I want to keep that one, but remove the "Contents 1-i"

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Oct 27, 2016 0
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Oct 27, 2016

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In addition I have found, that is I create the TOC without selecting any paragraphs to be included, the Reference data still shows these three whose values are:ChapterNumberTOC, IndexIXTOC and Title TOC

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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Also, as you can see there is already "Contents" in bold large text (with the tag - "Title").  I want to keep that one, but remove the "Contents 1-i"

I'm guessing the Contents is the title sitting directly above the unwanted Contents 1-i. Is it tagged Title? If so, perhaps you want to rename it ContentsTitle.

ChapterNumberTOC, IndexIXTOC and Title TOC

Are these the three highlighted in yellow in the first screen shot? Just delete them from the reference page. My guess is that they are hanging around from some previous iteration of the TOC.

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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ChapterNumberTOC, IndexIXTOC and Title TOC

Are these the three highlighted in yellow in the first screen shot? Just delete them from the reference page. My guess is that they are hanging around from some previous iteration of the TOC.

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Oct 27, 2016 0
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Oct 27, 2016

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OK.  So I re-assigned the Contents to the ContentTitle tag and I no longer see the "Contents 1-i" in the Body view.  However, even after deleting the tag "<$paratext> <$pagenum>" from the Resource view, it reappears after I update the book.

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Oct 27, 2016 0
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Oct 27, 2016

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These three - I was able to delete (and they stayed deleted after updating the book). 

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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Click on the mysterious building block line on the reference page and tell me what the tag name is.

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Oct 27, 2016 0
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Oct 27, 2016

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I think this is what you are asking for.

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Oct 27, 2016 0
Adobe Community Professional ,
Oct 27, 2016

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It's hard to do this piecemeal, one tag at a time, so let me try to give you the big picture.

In FrameMaker, you select the paragraph tags that control the text that you want copied into the TOC. According to this screen shot, you have asked to include the ChapterTitles, Heading1s, Heading2s, Heading3s and Titles. There are more paragraph tags in that list on the left that I can't see. pastedImage_3.png

When they are copied to the TOC, they are renamed by adding the TOC suffix to the end of the original tag name:

  • ChapterTitleTOC
  • Heading1TOC
  • Heading2TOC
  • Heading3TOC
  • TitleTOC
  • Plus the ones I can't see

There is a line for each of these tags on the TOC Reference page. Remove the building blocks with tags that you don't need, as per the earlier information. Format the ones you want to keep. TitleTOC will be on the reference page because you are asking for it in the Set Up Table of Contents dialog box. If you don't want it, remove it from the Set up Table of Contents dialog box or it will keep coming back.

It takes me about 60-75 minutes to teach how to create a Table of Contents to a new user in my advanced class, and it's tough to do it via typing in the forum. You might want to take a look at the FrameMaker online help files, or look for a class. FrameMaker is a tough program to teach yourself, but I admire your perseverance.

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Oct 27, 2016 0
Contributor ,
Oct 28, 2016

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Thank you so much for your help (and patience)

Ben

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Oct 28, 2016 1
Participant ,
Mar 22, 2018

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Hello,

I added an Index to my book file, and it is not appearing in my TOC. I will also need to add a few appendices later, and I expect I'll run into the same issue. When I right click on my TOC file in the list of files within the book window, I do not get a "Set up TOC" option. Is there another way to add the Index to the TOC, since I can't access the "Set up TOC" fucntion?

Thank you,
Cameo

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Mar 22, 2018 0
Participant ,
Mar 22, 2018

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I'd like to be able to duplicate the screen which listed all of the options (Head1, Head2, etc.) that I could pick to include in my TOC by clicking the arrow. If I could see that screen again, I'd add "IndexTitle" to my list of included options.

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Mar 22, 2018 0
Adobe Community Professional ,
Mar 23, 2018

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Hi Cameo:

The correct way to create a TOC in FrameMaker is to have FrameMaker generate it for you. There are a series of rules to follow for generated files, and when you follow them, they work like a charm. If the TOC was generated, adding the IndexTitle and AppendixTitle tags (or whatever you choose to call them) is all you need to do, as per the beginning of this thread.

If you right+click the TOC and don't see Set Up Table of Contents, that says to me that the TOC was likely not generated. Can you share a screen shot of your book file that lists the files including the TOC?

~Barb

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Mar 23, 2018 1
Participant ,
Mar 23, 2018

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Hi Barb,

I ended up deleting the TOC that already existed in the book file and generating a new one. That worked for me!

Best wishes,
Cameo

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Mar 23, 2018 1