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Way to share FrameMaker Book without causing conflicts?

Community Beginner ,
Apr 17, 2020

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Hello,

 

Is there a way to share a FrameMaker book that neither causes conflicts in the source file (or locking), nor is unable to be viewed as a copy elsewhere?

 

We saved a copy of the book, and sent it over to another person, but they cannot view any of the .fm files within the book. Below is the message we get when we try to play around the copied file.

 

Screen Shot 2020-04-17 at 11.10.24 AM.png

 

We are concerned to let the other party have access to our source file because it locks the other person working on the document out. It's not clear how what we are trying to do is possible, which does not seem a likely occurrence because there should be a functionality to save a local copy that is editable without changing anything in the source file.

 

Thank you.

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Way to share FrameMaker Book without causing conflicts?

Community Beginner ,
Apr 17, 2020

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Hello,

 

Is there a way to share a FrameMaker book that neither causes conflicts in the source file (or locking), nor is unable to be viewed as a copy elsewhere?

 

We saved a copy of the book, and sent it over to another person, but they cannot view any of the .fm files within the book. Below is the message we get when we try to play around the copied file.

 

Screen Shot 2020-04-17 at 11.10.24 AM.png

 

We are concerned to let the other party have access to our source file because it locks the other person working on the document out. It's not clear how what we are trying to do is possible, which does not seem a likely occurrence because there should be a functionality to save a local copy that is editable without changing anything in the source file.

 

Thank you.

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Apr 17, 2020 0
Adobe Community Professional ,
Apr 17, 2020

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What did you copy and give to the other person? Just the .book file?

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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I received just a book file, yes.

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Apr 17, 2020 0
Adobe Community Professional ,
Apr 17, 2020

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I'm pretty sure you also need to copy all the component .fm files and images that are used in them too.

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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Would that create conflicts or locking out others in the source files?

 

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Apr 17, 2020 0
Adobe Community Professional ,
Apr 17, 2020

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Are you using some sort of source control? If you are, then you'd want to check out a local copy, make a copy of all the files involved (outside of FM) locally, and then send the copy to the other person (who's NOT connected to your source control, correct?)

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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This is right. We have separate teams, one that deals with tech writing, and then engineers. Engineers are trying to streamline editing process because right now they are editing messy word conversions and sending back to tech writer to incorporate.

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Apr 17, 2020 0
Adobe Community Professional ,
Apr 17, 2020

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There are also built-in and for purchase scripts out there for creating archive copies of FM docs.

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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I've heard of these scripts, but how difficult would it be for someone not technically inclined to run? Thank you for the responses.

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Apr 17, 2020 0
Adobe Community Professional ,
Apr 17, 2020

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You don't mention what version of FM you're using, but most people would create review PDFs out of their FM content, send that out for review & use the feature inside FM to "suck" those changes back into the FM files. There a few "catches" involved (like, you can't change the FM source until you get the reviewers' comments back if you want to pull them in) but some form of this is used - some people just manually go through the comments/changes on the PDF to decide what they want to change in the FM doc.

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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I believe this is a feature we have in our version (FrameMaker 2019).

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Apr 17, 2020 0
Community Beginner ,
Apr 17, 2020

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Also, is there no way to have multiple users editing a single FM doc at once? I thought structured documents allowed for this?

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Apr 17, 2020 0