PDFs Exported from Multi-Artboard AI Contain All Artboards When Opened in AI

Participant ,
Apr 15, 2021 Apr 15, 2021

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I know how to export multiple artboards as separate PDFs. However, when I open each separate PDF in Illustrator, each contains all of the other artboards, and I haven't found a combination of settings to avoid this, nor have I found anything in the forums (yet), meaning I have to manually delete all the extra artboards. This also happens when I save the AI file as a multi-page PDF and then extract the pages in Acrobat as separate files. Does anyone have any advice? Thanks!

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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Why do you need to convert the pdfs with Illustrator? 

How exactly did you create the pdfs and what were the pdf settings you used? 

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Participant ,
Apr 16, 2021 Apr 16, 2021

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I'm creating artwork in Illustrator in a file with multiple artboards which I'm then exporting to pdf for the client, whose company policy calls for separate graphics files when submitting for review. For the review process I'm using the Press Quality settings.

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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But why do you open the pdfs in Illustrator? 

 

How exactly did you create the pdfs? 

 

»I'm using the Press Quality settings.«

Have you tried X-4? 

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Participant ,
Apr 16, 2021 Apr 16, 2021

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Perhaps I didn't make myself clear, sorry. I create the files in Illustrator then save/export them as PDFs for the client to review, since they don't have Illustrator and since press-quality PDFs are their preferred format. Their company policy dictates that each file be separate rather than in one multi-page PDF.

 

I originally opened the exported PDFs in Illustrator to check on them because I noticed that the file size of each export was larger than it should have been (each image is very simple and in grayscale, all vector with no raster elements, each with a max size of 3.75" x 6.61"). I was simply wondering why every other artboard was still part of each file. This is a project with 72 separate graphics, so I think you can understand my concern and curiosity on the subject.

 

At any rate, using the X-4 settings did indeed work when I extracted the pages as separate files, so thanks for that.

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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Maybe in 2 steps:

Do a save as .ai and check save each artboard to a separate file.

Save the separate files as pdf (you can set up an action and batch the process).

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Participant ,
Apr 16, 2021 Apr 16, 2021

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Thanks. I'm working in AI on a file with multiple (72) artboards and exporting as separate PDFs. As mentioned above, the only reason I opened the exported PDFs in Illustrator again was because I noticed the file size of each was larger than expected, leading to my discovery that each exported graphic contains all of the other 71 artboards.

 

Is this something that AI does on purpose, and if so, what is that purpose? Or is Adobe not aware of this?

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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If you use Export for Screens... and select PDF, you will use one of the PDF presets.

Most Presets have the "Illustrator Editing Capabilities" option checked, which will cause all the artboards included when the PDF is opened in Illustrator.

Save a PDF preset (Edit menu > PDF Presets...) that does not include that option and use that during export (click the cogwheel in the export dialog to change export settings).

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Participant ,
Apr 16, 2021 Apr 16, 2021

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Thanks very much for your replies.

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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Your method is good Morazan of using Acrobat extract pages. The problem is extract pages leaves the data of other pages in the pdf, just hides the pages. Though their rip will likely see these as 1page file your file sizes are huge for transfer.

 

You will need to do advanced optimization. unfortunately you can not run the on multiple files like reduce file size. Maybe there is a way to change the default reduce file size. 

 

MikeGondek_0-1618617363482.png

 

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Adobe Community Professional ,
Apr 16, 2021 Apr 16, 2021

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You can make an action to reduce file size, which allows you to add multiple files then you have access to this. Use New Action to create one.

MikeGondek_2-1618618679202.png

 

 

MikeGondek_1-1618618562897.png

 

 

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Participant ,
Apr 16, 2021 Apr 16, 2021

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I appreciate your replies. I'll give that a try.

 

As mentioned in another of my replies above, using the suggestion of saving the AI artboards as a multipage PDF with X-4 settings, then extracting the pages of the resulting PDF as separate files in Acrobat, results in individual PDFs that don't contain the other artboards when opened in AI. 

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