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bold Values

Contributor ,
Apr 20, 2024 Apr 20, 2024

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Hi all, i have a report more then 500 pages in indesign in tab format . i want values bold that is in red circle, i did it one by one, how i can do that smartly, i am selecting one by one and pressing CMD+SHIFT+B any other smartway to do that job quickly..? Thanks in Advance

Screenshot 2024-04-20 at 4.07.03 PM.png

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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This is what styles are for.

Lookinig at your screen capture, I would create a character style that does nothing but Bold, the create a Paragraph Style for the table entries that uses the character style as a nested style (which requires a fairly rigid tab structure or that there be no digits in your entries before the ones you want in bold.

If you have a constant number of tabs, you could use nested styles of [none] THROUGH the number of tabs before the the number column, them Bold style UP TO 1 tab.

If the number of tabs is not consistent. you can use [none] UP TO 1 Digit, then Bold UP TO one tab. (Edit: Note that this latter method would be a problem for rows such as Loan Given tht have no numbver in the middle column)

All of that said, I think you would be far better off making a "real" table, with cells, instead of using tabs and spaces for your alignments. This would allow you to create Table Styles and Cell Styles to automatically format the various sections.

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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That's the thing...there is absolutely no reason for multiple tabs. A single properly set decimal aligned (or right aligned) tab would do it. 

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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I would be using tables for this but if you insist on using tabs, this should be done with a paragraph style containing the text, a single decimal alignment tab, followed by the bold style (as part of a nested style) for the numbers, and finally a right-aligned tab. for the second column of number.

 

The nested style would be nothing through the decimal tab, bold up to the right aligned tab.

 

I can't even begin to imagine going back and fixing this for a 500 page document, though.

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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Hi @rehana36276218 along the lines of what the guys have said—I'm hoping you have a paragraph style set for the financial lines. If not, then I would consider doing so... but read on: I think you can get away with using a Grep Style here, on the basis that you are always bolding the second last column (by tab characters, not tables) and the last column always has a value (or a hyphen if no value). If these rules don't hold true, then some tweaks might be needed. Here's the grep style I was thinking about, which targets the 2nd last column:

Screenshot 2024-04-20 at 21.50.40.png

And it gives this result:

Screenshot 2024-04-20 at 21.58.29.png

I've attached my demo.indd if that helps, too. So you would just need to assign that paragraph style to the financial lines.

- Mark

 

 

Edit 2024-04-21: I didn't make this clear: you can do a find/change to set every paragraph that matches the grep I used in the "Financial Line" paragraph style, like this:

Screenshot 2024-04-21 at 11.39.51.png

I would start with that and then, if some tables have more columns and need different tab stops or something, then make a "Financial Line 2 Col", "Financial Line 3 Col" etc, based on the "Financial Line" style.

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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I don't think it's that simple. The OP has multiple tabs that would need to be deleted before apply a new style and we're only seeing one example. 500 pages of this is going to need a lot of clean up.

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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Yep, no choice about that, really. But I can't think of an easier way.

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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Surely it's just 
You can find all the digits like this GREP

\h+\K\d+\.\d{2}(?=\h)

 

Given it's accounts and that it's two columns (this year and previous year not in bold)

Then you can apply bold to all with find/change once you're happy with the result.

 

But others are right, you need to tidy up the tabs and use InDesign tabs and/or tables to get a much better result.

Using paragraph and character styles

You can could potentially style the entire document using 

Paragraph Styles

Tabs

Nested Styles 

etc. 

 

it would take a bit of pre-setup - but you'd have a much finer end product.

 

There's a tonne of material online for good approaches

https://www.google.com/search?q=indesign+how+to+layout+a+yearly+accounts&oq=indesign+how+to+layout+a...

 

 

 

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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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I see my error - not accounting for commas - and there's no decimals. 

DOH


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Community Expert ,
Apr 20, 2024 Apr 20, 2024

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Hi @rehana36276218 , Here’s an illustration of the Align to Character tab @BobLevine is suggesting—the tabs and alignments can be saved in a Paragraph Style:

 

Screen Shot 28.png

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