• Global community
    • Language:
      • Deutsch
      • English
      • Español
      • Français
      • Português
  • 日本語コミュニティ
    Dedicated community for Japanese speakers
  • 한국 커뮤니티
    Dedicated community for Korean speakers
Exit Search
0

Copying and pasting data from table in Word to table in InDesign

Enthusiast ,
Feb 07, 2023 Feb 07, 2023

Copy link to clipboard

Copied

ARGH! I'm so frustrated. I'm trying to copy data from a table in Word into a table in InDesign. I have the correct amount of rows and columns. But when I copy and paste it... it skips cells and I end up copying and moving the data around. It's taking me hours. I'm sure it's something to do with how the data was typed into the cells in Word. But no matter what I do to clean it up, it's not coming in cleanly. The tables are interspersed throught the document, so I can't really import them. Any tips on doing this more effeciently? Thank you! 

TOPICS
How to , Import and export

Views

268

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines

correct answers 1 Correct answer

Enthusiast , Feb 15, 2023 Feb 15, 2023

So after a lot of trial and error (which I unfortunately didn't write down), I was able to IMPORT the entire Word file into InDesign. I had to modify a lot of different things in the options when importing, but I finally got the entire thing to import. From there I was able to copy and paste the tables into my new InDesign file. It still required formatting, but not nearly as much as copying and pasting each cell separately. 

Votes

Translate

Translate
Community Expert ,
Feb 07, 2023 Feb 07, 2023

Copy link to clipboard

Copied

Place the Word doc into a blank InDesign document and then copy and paste from there.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Feb 07, 2023 Feb 07, 2023

Copy link to clipboard

Copied

...and my guess is confirmed in the gap between hitting Post. 🙂

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Feb 07, 2023 Feb 07, 2023

Copy link to clipboard

Copied

Word tables and ID tables are not as compatible as it seems they should be. Small things like extra spaces and reserved characters can cause all kinds of fun.

 

What process are you using? I just did a little testing and cannot get a Word cut of multiple cells to paste as anything but all those cells inside one ID cell. (I can't recall ever doing this process, so have nothing else to draw on.)

 

You may have to import the Word doc and cut and paste from the converted ID tables to your target document. But there are some here with better technical document skills who might have a better workaround. ^^^ ETA: Like Bob L, for example. 🙂

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Enthusiast ,
Feb 08, 2023 Feb 08, 2023

Copy link to clipboard

Copied

Yes, I'm finding it works better if I remove all the hard returns inside the cells. But still not perfect. Thanks for your response! I appreciate it! 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Enthusiast ,
Feb 15, 2023 Feb 15, 2023

Copy link to clipboard

Copied

So after a lot of trial and error (which I unfortunately didn't write down), I was able to IMPORT the entire Word file into InDesign. I had to modify a lot of different things in the options when importing, but I finally got the entire thing to import. From there I was able to copy and paste the tables into my new InDesign file. It still required formatting, but not nearly as much as copying and pasting each cell separately. 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Feb 15, 2023 Feb 15, 2023

Copy link to clipboard

Copied

Importing a whole doc, so that the elements are all converted to ID formats and preferences, is often a good way to get around such cut-and-paste limitations, even if you end up "throwing away" some good part of the imported doc.

 

It's best, of course, when you can import a doc and use it as material just needing cleanup and formatting to get a final result, but that's not always a workable approach.

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Enthusiast ,
Feb 15, 2023 Feb 15, 2023

Copy link to clipboard

Copied

LATEST

Yes, I had to take all the info in the Word file and put it into a different format. So the data and text were the same, but the sizing and layout was different. Good to know!

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines