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Document will not print correctly as either INDD or PDF

Community Beginner ,
Dec 14, 2022 Dec 14, 2022

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Hello, and thank you for reading this. HELP! LOL.

 

I am designing a newsletter for the public library where I work, and I am having nothing but trouble trying to get it to print so that we can pass it around for proofreading. 

 

Whenever I try to print this document, some of the pages distort to the point that they are unrecognizable. I don't mean that they are simply pixelated, I mean that they are stretched all out of proportion/shape, some/most of the graphics are not there at all, and the text is completely missing (see photo).

 

This is a 16-page newsletter, but it does not do this to every page. Out of 16, 6 pages printed distorted like this and the rest were just fine. The pages that print with no troubles are just as graphic-heavy and content-heavy as the pages that do distort. It does this whether I print out of Indesign or if I export it to PDF and print it out of Acrobat. 

 

The file exports to PDF without any issues that I can see. Every graphic is in place and every word is on the page. It looks beautiful. LOL.

 

Additionally, I was unable to use Acrobat to save the document as a JPG so I could just print it as a flat image. It would save 3 or 4 of the 16 pages as a JPG, but the rest of the pages would never show up in my file as JPGs. I tried this three times and it saved a different group of pages each time, but never all of them.

 

So, then I tried exporting each page of the newsletter individually as a separate PDF, and it WOULD NOT save any of these pages as JPGs. It would go through the motions but the JPG file would never appear. No warning messages or anything. What gives?

 

I suspect this might have something to do with the flattening of the pages, but I don't know. We have a fairly old color laser Xerox machine and maybe it just gets confused by all the information? I don't have another printer on which to test this theory, but I was able to use a snipping tool to capture the image from my screen and print it as a JPG, so I know that it WILL print as a flat image but not as an INDD or a PDF.

 

I have used a work around for this newsletter, but I do three of them a year as well as countless other INDD projects and I would like to solve this problem (or at least understand what is happening, LOL). Has anyone else had this issue? How did you solve it? What was causing it?

 

Thank you!

 

This is what happens:Printing Problems 2.png

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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I think this is unquestionably a printer/printer driver issue.

 

I don't follow all the juggling with PDF, though. Have you printed from the PDF itself (a step that often solves complex printing issues)? And have you tried exporting to JPEG directly from ID, instead of through the PDF?

 

I think one of those will work, but you might want to see if there is an updated print driver, possibly a 'universal' one, from Xerox.

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

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Community Beginner ,
Dec 14, 2022 Dec 14, 2022

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PRINTER DRIVER!

Why did I not think of this? LOL. I am trying this right now. Thank you!

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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Do other PDFs print?

 

I would try exporting the file to .idml, open that and save as a new .indd, then export it to PDF/X-1a and see if that will print.

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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IDML is good. I note that I missed that he did try printing the PDF.

 

I think this is 100% a printer issue — either a driver that can't handle a modern app's output, or a memory shortage because of the overload of graphics.

 

I suspect a moderate-resolution JPEG export directly from ID will work, but that there is no other solution given the printer's age and limitations. But maybe a standardized PDF, as you suggest, might work.

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

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Community Beginner ,
Dec 14, 2022 Dec 14, 2022

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"...a memory shortage because of the overload of graphics."

I tried updating the driver and it still did not print correctly. It is almost certainly a memory issue. Looks like this is an IT issue and I need to pass it along. Thank you so much!

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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Try the ID to JPEG to print option. It should work. You will have to muck around with margins etc. though.

 

Old printers had plenty of job memory for their day, just like PCs did. 🙂

 


| Word & InDesign to Kindle & EPUB: a Pro Guide (Amazon)

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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The .indd might be memory intesive, but I would expect a falttened PDF, like a PDF/X-1a, would be pretty compact

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Community Expert ,
Dec 14, 2022 Dec 14, 2022

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You should probably tell us what version of InDesign, and OS you use, and what model printer.

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