Exporting whole multipage doc to Incopy problem

New Here ,
Jul 26, 2022 Jul 26, 2022

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Ok so theres just 2 of us, I build the Indesign file then my colleague goes in and tweaks the copy on Incopy. 

 

BUT

 

We have a total nightmare when it comes to her opening the file and checking out. No matter what we do we cant get it to allow checking out. All the assignments say available on both Indesign and Incopy.

 

She needs access to the whole document in one open, not just one text box etc. 

 

So we can both open the ind file on Incopy but cant check out or edit the content.

 

I then generated an icma and that didnt work either and none of the photos were showing up.

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InCopy workflow

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Adobe Employee ,
Jul 26, 2022 Jul 26, 2022

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Hi @Anomalyseven ,

 

Thanks for reaching out. Please try the suggestions shared in this similar discussion https://community.adobe.com/t5/indesign-discussions/indesign-and-incopy-workflow/m-p/11512249#M39972... and let us know if this helps or if you need any further assistance.

 

Regards

Rishabh

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Adobe Community Professional ,
Jul 26, 2022 Jul 26, 2022

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Stop using ICMA. It's not necessary and adds another level of complexity. From InDesign use the Edit > InCopy > Export > All Stories command. For the sake of good housekeeping, create a new folder within the project folder and export the stories there. Once done, use InCopy to open the INDD file.

 

That out of the way, how are you accessing the files? Local network? Dropbox? OneDrive? If you're using a cloud-based service make sure you do not have smart sync or cloud-only features turned on.

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New Here ,
Jul 26, 2022 Jul 26, 2022

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Thanks 🙂 Bob so after ive done the Edit > InCopy > Export > All Stories command it has generated a bunch of icml files. 

 

I now want my copywriter to be able to open up a single file in Incopy and edit the text on the various pages.

 

She can open up the indesign file but view it only, not check anything out.  The icml files theres loads which arent of any use since we just want one file she can open.

 

 

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Adobe Community Professional ,
Jul 26, 2022 Jul 26, 2022

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Again, how are you accessing things? Do both of you have full access to all of the files? What does the InCopy user's links panel show? What does their Assignments panel show?

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