• Global community
    • Language:
      • Deutsch
      • English
      • Español
      • Français
      • Português
  • 日本語コミュニティ
    Dedicated community for Japanese speakers
  • 한국 커뮤니티
    Dedicated community for Korean speakers
Exit
0

How to make InDesign warn you about overwriting a PDF that is open?

New Here ,
Apr 05, 2024 Apr 05, 2024

Copy link to clipboard

Copied

I just started a new job so I have a new Creative Cloud and I'm having an issue with PDFs updating when I overwrite them.

 

At my last job, whenever I tried to export from InDesign to overwrite a PDF, it would warn me if that PDF was already open so I could go and close it and then overwrite the file. 

With my new set up, I noticed that I am able to export and "overwrite" PDFs that are currently open, but then when I go to open the PDF, it's still the old verison without changes. 

Ideally, I'd like a warning if I already have the PDF open so I can avoid this.

 

I've dug around in settings of all the apps, finder, and even system settings and I can't find anything. I've used a Mac at both jobs. Last job, some of my programs were not up to date because we had plug-ins that wouldn't cooperate so I'm wondering if it's just a version issue. 

TOPICS
How to , Import and export

Views

159

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 06, 2024 Apr 06, 2024

Copy link to clipboard

Copied

I've noticed this before too - and it's purely a Mac thing reading an old cache or something like that. It's super annoying thing with Macs.
I often move a folder out of the WIP folder into Complete folder - but then saving a file I can see the old folder in the WIP (I only have 1 folder in my WIP at all times and move to complete when done). 

 

But the folder is not there. It's just not - even though the OS tells me it is. 

 

I haven't looked into too much - but I think it's a Finder cache issue other than anything else. 

 

My solution to this
reboot the Mac often.


 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 06, 2024 Apr 06, 2024

Copy link to clipboard

Copied

quote

At my last job, whenever I tried to export from InDesign to overwrite a PDF, it would warn me if that PDF was already open so I could go and close it and then overwrite the file. 

With my new set up, I noticed that I am able to export and "overwrite" PDFs that are currently open, but then when I go to open the PDF, it's still the old verison without changes. 

Ideally, I'd like a warning if I already have the PDF open so I can avoid this.


By @Katie364111881f96

 

Interesting... First, I don't remember InDesign ever warning me about overwriting a PDF (or any other file) specifically because the file is open. InDesign does warn me, as it always did, about overwriting an existing PDF file (regardless if it's open or not).

 

If I'm overwriting an existing PDF file that's open, the changes made in InDesign are written in the PDF. That is, if I close the PDF file (obviously, without saving if any changed are made there), then reopen it, then it's the new version written from InDesign.

 

Or are you describing a different scenario? 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

I had warnings for both scenarios. If I had the PDF open and tried to save over it, I'd get a warning along the lines of "you cannot save this file because it is already open" - basically if that is a setting somewhere that I can turn on, I would like that feature.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

I've only every seen that on Windows - on a Mac I can overwrite a file that's open.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

what app do you have your PDFs open in? is it just Acrobat?

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

Yes just Acrobat. 

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

quote

Yes just Acrobat. 


By @Katie364111881f96

 

well then regardless of the warnings you do or don't receive i don't have explanation for this. when you overwrite a file, it normally should be overwritten even if it's open. 

 

but when you export to PDF from InDesign, do you at least receive a standard system warning on attempt to overwrite an existing file?

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
New Here ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

Yes I receive the warning. The issue is that if it the PDF is already open, even if I OK the overwrite, the changes I made in InDesign do not take effect.

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

Did you not see my reply earlier???

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines
Community Expert ,
Apr 08, 2024 Apr 08, 2024

Copy link to clipboard

Copied

LATEST

Where are the files stored? There's been issues in the historically with some non-Mac file servers and NAS interfering with this behaviour (i.e. they don't give the same feedback to ID that the file is open). That being said, I am not experiencing the same issue here, whether I save the PDF locally or on a NAS. What version of OS are you on?

Votes

Translate

Translate

Report

Report
Community guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
community guidelines