How to show a name as LASTNAME, FIRSTNAME in an index?

New Here ,
Sep 01, 2022 Sep 01, 2022

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Hi, I've generated an index in InDesign for the first time. This is a general index in which some reference entries are names and some are other things.  I see how to get the names to show up according to the person's last name (and will now go back and edit those entries accordingly), but I do not see how to get those names to show up as "Lastname, First Name." I see nothing about this in Adobe's article on indexing. Any ideas?

Many thanks!

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Community Expert ,
Sep 07, 2022 Sep 07, 2022

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It is a keyboard shortcut, of all things!

Create proper name index entry (last name, first name) by selecting the name text and press

Shift+Ctrl+Alt+] on Windows or

Shift+Command+Option+] on Mac

This will index it Lastname, Firstname.

Mike Witherell

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Community Expert ,
Sep 07, 2022 Sep 07, 2022

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Chiming in here for no other reason but to save this cool trick in my comments list.

 

Thank you Mike for the tip,

 

Randy

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New Here ,
Sep 07, 2022 Sep 07, 2022

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Thanks, Mike!
Does that need to be entered for every instance of that name in the text,
or can it be done with the "Add All"? What I saw is that you have to track
down every single instance, and use a shortcut for each of them. I did
some experimentation, though, and found that it looks like you can simply
edit the final index to reverse the names. I saved my experimental file,
closed it and reopened it, and it looked ok. Brute force, but it worked,
and was faster and more assured than tracking down each one of many
possible instances. Does that make any sense to you?
Many thanks,
Debra

Debra Band
[This is a public forum. Your personal contact information was removed by the moderator for your protection.]

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Community Expert ,
Sep 14, 2022 Sep 14, 2022

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I agree. I would be tempted to simply GREP the final index to reverse the lastname firstname. Indexing remains an underpowered part of InDesign.

Mike Witherell

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New Here ,
Sep 14, 2022 Sep 14, 2022

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Thank you for that, Mike! By GREP, I gather you mean brute force editing?
That's what I ended up doing! It's come out just fine, and allowed me to
deal with inconsistencies in the way authors' names are cited, and so on.
I tried this on an experimental document, to make sure it would save, close
and then reappear properly, and it worked fine.
Thanks!
Debra

Debra Band
[This is a public forum. Your personal contact information was removed by the moderator for your protection.]

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