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Paragraph Styles with numbering on pasteboard

New Here ,
Oct 18, 2021 Oct 18, 2021

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Hi All,

When using a paragraph style with numbering is there any way to have the numbering ignore any text using the style which is on the pasteboard?

It seems to be a regular issue in our office that someone has moved text onto the pasteboard rather than delete it (usually incase it might be needed later) but this then throws off the numbering for the rest of the document if it is forgotten about.

Thanks in advance.

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Adobe Community Professional ,
Oct 18, 2021 Oct 18, 2021

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No - you can't do anything about this.

 

However, it would be good to instill some house rules if everyone is working on the document. 

Moving text to the pasteboard is not a good idea. 

 

You could move it to a Creative Cloud Library or to a Library for later insertion instead. 

 

Or better yet - use version control - anyone who opens the file immediately resaves it to 

Filename_v2_ET.indd 

Adding a version number and an initial to the filename would let you know the last person to work on it.

 

If you then open the file it would be 

Filename_v3_Dw7

 

Having naming conventions and good work practices instilled in the workflow is very important.

 

 

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Adobe Community Professional ,
Oct 19, 2021 Oct 19, 2021

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Just a note about Eugene's excellent advice about versioning your file names.

This is great advice if your document is a single file but if you are using an InDesign book file, you don't want to do save-as and rename files. You will constantly want to remove the old chapter, add in the new renamed chapter, and update the numbering.

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Adobe Community Professional ,
Oct 19, 2021 Oct 19, 2021

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Hey - thanks for the reminder! 

 

I work with book files a lot - and I'd still version the book files.

It's a quick swap out - and if you move the file to an _old folder it shows up missing in the book - so you have to relink it. 

 

But horses for courses.

Whatever way works for you 🙂 

 

 

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Contributor ,
Oct 19, 2021 Oct 19, 2021

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Also I'im sure there is a free script which removes everything from the pasteboard in the document which you could run upon opening, just to be sure.

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Adobe Community Professional ,
Oct 19, 2021 Oct 19, 2021

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Hi defaultw7olvab2wvuv,

 

one solution would be to move all the text frames on all the pasteboards to a new layer and set that layer to not visible.

That could be done with this script:

 

(function()
{

	app.doScript
	(
		moveTextFramesOnPasteboardToNewLayer , 
		ScriptLanguage.JAVASCRIPT , 
		[], 
		UndoModes.ENTIRE_SCRIPT , 
		"SCRIPT | Move TextFrames On Pasteboard to New Layer"
	);
	
	function moveTextFramesOnPasteboardToNewLayer()
	{

		var textFramesOnPasteboard = [];

		var doc = app.documents[0];
		var textFrames = doc.spreads.everyItem().textFrames.everyItem().getElements();
		var newLayer = doc.layers.add
		(
			{
				name : "TextFrames on PasteBoard"+"-"+Date.now().toString() ,
				layerColor : UIColors.RED
			}
		);

		for( var n=0; n<textFrames.length; n++ )
		{
			if( textFrames[n].parentPage == null )
			{
				textFrames[n].itemLayer = newLayer;
			}
		};

		newLayer.move( LocationOptions.BEFORE , doc.layers[0] );
		newLayer.visible = false;

	};

}());

 

The script's action can be undone in one go.

It's written in ExtendScript ( JavaScript ) and can be used on PCs and Macs.

 

Regards,
Uwe Laubender

( ACP )

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