Stop concurrent editing of InDesign files in Sharepoint

New Here ,
Jun 21, 2022 Jun 21, 2022

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Hi,

We use sharepoint as our main platform for file sharing and storage. One point of frustration for my designers is that sharepoint allows concurrent access and editing of files, which in their case creates two separate files (InDesign) if they edit it simultaneously. Is there any way this feature can be disabled within InDesign?

 

Thanks

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Adobe Community Professional , Jun 22, 2022 Jun 22, 2022
Hi Adeel5FD6, something similar will happen with an InDesign document in a shared Dropbox folder. There is no way within InDesign to disable that behavior. You need other means to watch documents that are about to be used by more than one user. Workflow management software could do this. There is also an idea using a script for InDesign to notify a user if a particular document is already opened by a different user. This requires one entry in the GUI of InDesign. Under File > User… there mus...

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Adobe Community Professional ,
Jun 21, 2022 Jun 21, 2022

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No support with Sharepoint whatsover - it's a Sharepoint issue - you need to raise this with Sharepoint. It has nothing to do with Adobe. 

 

 

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Adobe Community Professional ,
Jun 22, 2022 Jun 22, 2022

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Hi Adeel5FD6,

something similar will happen with an InDesign document in a shared Dropbox folder.

There is no way within InDesign to disable that behavior.

 

You need other means to watch documents that are about to be used by more than one user.

Workflow management software could do this.

 

There is also an idea using a script for InDesign to notify a user if a particular document is already opened by a different user. This requires one entry in the GUI of InDesign. Under File > User… there must be a unique entry for a particular user plus a startup script that is writing information about a document to a log file using the "beforeOpen" and after looking up the log also the "afterOpen" event listener in InDesign.

 

More on that at Kasyan's website:

http://kasyan.ho.ua/indesign/event_scripts/warn_about_docs_open_on_dropbox/warn_about_docs_open_on_d...

 

Also see what Max Schmidt did on the basis idea by Kasyan Servetsky:

https://community.adobe.com/t5/indesign-discussions/idlk-files-over-cloud-storage/m-p/11598431#M4038...

 

Regards,
Uwe Laubender
( Adobe Community Professional )

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