I'm looking for some advice please as I'm sure there has been improvements since I last created a large publication and I've only used InCopy a little previously. Here's my workflow:
The advice I'm looking for is:
Thank you in advance for any advice and recommendations you can give
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When you import comments from a BOOK-PDF, you have to import them into the single INDD file. Upon import you are asked which pages are relevant for this import. InDesign detects the number pages relevant, so you have to insert the starting page and it will calculate the span from the comments.
If you work with InCopy, each story will be an independent document as multiple people can work on it at the same time.
I use InCopy very often even in cases when I am the only one. In my case the reason is that the stories are used in different documents, and text editing in InCopy is faster and easier than in InDesign. You have more text tools in InCopy, like Thessaurus, than in InDesign.
Thank you. I'll investigate how InCopy will be beneficial and how to set up further then
I would not (normally) use the InDesign Book feature for a 100 page document.
PDF is a finished format – I suggest you use InDesign to create your book.
Unless you, and your contributors, know InCopy well, I suggest to stick to Word for your MS.
Get the text approved and more or less finalised in Word by your contributors first, subsequently you can circulate a PDF of your InDesign document for "final" approval to the contributors.
Check with your Printer what kind of PDF they want normally it would be a PDF/X-4, single pages (not spreads), tick Use Document Bleed Settings and Crop Marks.
Thank you Derek, as an experienced Designer I will of course be creating my publication in InDesign as you say a PDF will be the finished format but also used for proofing.
The reason for using a book for this is to keep the chapters separate, keep file sizes down and allow two designer to work on different chapters simultaneously if necessary.
I always aim to get the text approved before design starts but in reality this doesn't always work and MS Word is requested for unforeseen content change.
I would still use the InDesign book file for management and organization. But create PDFs of each InDesign file of the book separately. That way you can import the comments from each PDF into each individual InDesign document.
Great tip on the PDFs for proofing, thank you
Do you know if there is a way to create multiple pdfs at the same time using the books feature in indesign?
You mean from each INDD file separately? Only through scripting.
Do you happen to have a script for this? Or point me to one?
The one I tried did not work out.
My ID-Tasker would do the job prefectly - and much more if you need - but it's PC only.
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There is a WordsFlow plugin - helps to synchronise content between InDesign and Word - instead of using InCopy.