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Best practices

Adobe Employee ,
Jun 15, 2020

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Sharing documents online

  • It’s good practice to use the ‘Invite Only’ option for confidential documents. This option allows you to add users using their email addresses to restrict access to the shared document. 
  • You can find the ‘Public settings’ option under the more options in the lower right corner of the share panel to allow commenting for public users. This option is only available when access settings for the review are set to public. 
  • Another best practice would be to check the timestamp next to the update link option to know when you last updated the link. 
  • Do not forget to double-check for the Adobe ID for the reviewer on which you’d share the document for review. This will help in avoiding confusion when the reviewer is prompted to log in. Feel free to share Reviewing the document-FAQ <link to the FAQ doc> with your reviewers. 
  • If you’re setting the password to the document shared, the password needs to complete all the requirements for the save button to get active. 

Review documents online

  • When we click on @ (mention icon) a list of all the invited stakeholders and designers pop up. 
  • If you incorrectly marked a comment as resolved, change your Filter status to Resolved, then click Move to Unresolved from the more options icon. 

Manage feedback in InDesign 

  • In case of multiple review comments, click on the comment to see its location in the document. 
  • If you are not receiving notification emails from Adobe, please go through the help document here: Didn’t receive Adobe email 
  • If you incorrectly marked a comment as resolved, change your Filter status to Resolved, then click Move to Unresolved from the more options icon. 
  • When we click on @ (mention icon) a list of all the invited stakeholders and designers pop up. 
  • A comment becomes unmapped if the page on which it was made is deleted but for the reviewer, they remain at the same position. 
  • If an object with an annotation is moved over to another page, the comment associated with it also gets mapped to the new page but for the reviewer, they remain at the same position. 

 

For FAQs on the Share for Review, see  InDesign Share for Review - FAQ. 

Topics

Activation billing and install, Bug, EPUB, Feature request, How to, Import and export, InCopy workflow, Performance, Print, Publish online, Scripting, SDK, Server developers, Sync and storage, Type

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Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more

Best practices

Adobe Employee ,
Jun 15, 2020

Copy link to clipboard

Copied

Sharing documents online

  • It’s good practice to use the ‘Invite Only’ option for confidential documents. This option allows you to add users using their email addresses to restrict access to the shared document. 
  • You can find the ‘Public settings’ option under the more options in the lower right corner of the share panel to allow commenting for public users. This option is only available when access settings for the review are set to public. 
  • Another best practice would be to check the timestamp next to the update link option to know when you last updated the link. 
  • Do not forget to double-check for the Adobe ID for the reviewer on which you’d share the document for review. This will help in avoiding confusion when the reviewer is prompted to log in. Feel free to share Reviewing the document-FAQ <link to the FAQ doc> with your reviewers. 
  • If you’re setting the password to the document shared, the password needs to complete all the requirements for the save button to get active. 

Review documents online

  • When we click on @ (mention icon) a list of all the invited stakeholders and designers pop up. 
  • If you incorrectly marked a comment as resolved, change your Filter status to Resolved, then click Move to Unresolved from the more options icon. 

Manage feedback in InDesign 

  • In case of multiple review comments, click on the comment to see its location in the document. 
  • If you are not receiving notification emails from Adobe, please go through the help document here: Didn’t receive Adobe email 
  • If you incorrectly marked a comment as resolved, change your Filter status to Resolved, then click Move to Unresolved from the more options icon. 
  • When we click on @ (mention icon) a list of all the invited stakeholders and designers pop up. 
  • A comment becomes unmapped if the page on which it was made is deleted but for the reviewer, they remain at the same position. 
  • If an object with an annotation is moved over to another page, the comment associated with it also gets mapped to the new page but for the reviewer, they remain at the same position. 

 

For FAQs on the Share for Review, see  InDesign Share for Review - FAQ. 

Topics

Activation billing and install, Bug, EPUB, Feature request, How to, Import and export, InCopy workflow, Performance, Print, Publish online, Scripting, SDK, Server developers, Sync and storage, Type

Views

369

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more

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