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Create alternate text in pdf creating by Indesign software

Explorer ,
May 03, 2018

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hello,

please help me to create a pdf through indesign software which can show alternate text in created pdf

please see below example

It should show message in created pdf when I move cursor on any image...

please help...

thanks in advance

Adobe Community Professional
Correct answer by Bevi_Chagnon___PubCom | Adobe Community Professional

How to:

In InDesign...

  1. Select the photo.
  2. Object / Object Export Options
  3. Choose the first tab at the top (named Alt-Text)
  4. At AltText Source, select Custom from the drop-down menu.
  5. Write your Alt-text in the field. In your example, write:
    • Side profile of a woman working on a Surface Book.

When you export the PDF, choose Interactive and check the settings for Create Tagged PDF and Use Structure for Tag Order. This will transfer the Alt-text from InDesign into the PDF.

Best of luck to you.

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Create alternate text in pdf creating by Indesign software

Explorer ,
May 03, 2018

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hello,

please help me to create a pdf through indesign software which can show alternate text in created pdf

please see below example

It should show message in created pdf when I move cursor on any image...

please help...

thanks in advance

Adobe Community Professional
Correct answer by Bevi_Chagnon___PubCom | Adobe Community Professional

How to:

In InDesign...

  1. Select the photo.
  2. Object / Object Export Options
  3. Choose the first tab at the top (named Alt-Text)
  4. At AltText Source, select Custom from the drop-down menu.
  5. Write your Alt-text in the field. In your example, write:
    • Side profile of a woman working on a Surface Book.

When you export the PDF, choose Interactive and check the settings for Create Tagged PDF and Use Structure for Tag Order. This will transfer the Alt-text from InDesign into the PDF.

Best of luck to you.

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May 03, 2018 1
Adobe Community Professional ,
May 03, 2018

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How to:

In InDesign...

  1. Select the photo.
  2. Object / Object Export Options
  3. Choose the first tab at the top (named Alt-Text)
  4. At AltText Source, select Custom from the drop-down menu.
  5. Write your Alt-text in the field. In your example, write:
    • Side profile of a woman working on a Surface Book.

When you export the PDF, choose Interactive and check the settings for Create Tagged PDF and Use Structure for Tag Order. This will transfer the Alt-text from InDesign into the PDF.

Best of luck to you.

Bevi Chagnon | Designer & Technologist for Accessible InDesign + PDFs | Books @ www.PubCom.com/books — NEW! Accessible InDesign + PDF

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May 03, 2018 0
New Here ,
Jul 03, 2020

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Hi. 

I have followed the above instructions and some of the images work and some of them don't. Can you please advise why this would be happening and how I can fix it.

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Jul 03, 2020 0
Adobe Community Professional ,
Jul 05, 2020

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Couple of reasons why this might happen:

  1. If the graphic with the Alt-text is part of an InDesign "group" (ctrl/cmd + g), the Alt-text is often mis-coded in the PDF during the conversion. Solution: Ungroup the group, then select just one of the individual items and add the Alt-text to it. You can then re-group the group. If this still doesn't work, then don't group the items at all before exporting to PDF.
    Note: InDesign doesn't yet handle group items correctly.
  2. If you're working on a pre-2019 version of InDesign, it might have a bug that didn't export all of the alt-text correctly. Some pix had it, others would have it mis-tagged. Solution: upgrade to CC2019.
    Note: we do not yet recommend upgrading to 2020 because of serious flaws in how it tags hyperlinks, TOCs, etc. (July 2020) Stay with InDesign 2019 (version 14.0.3).

 

Bevi Chagnon | Designer & Technologist for Accessible InDesign + PDFs | Books @ www.PubCom.com/books — NEW! Accessible InDesign + PDF

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