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Do Indesign links work with Adobe Cloud (multiple users)?

New Here ,
Oct 20, 2020

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I work for a design team that produces magazines, there are 10+ creatives (artworkers and writers) all working off a shared on-site server. The magazine consists of loads of folders within folders containing links to product images, these images are often edited and the links updated. There's only one set of Indesign files (one for each page) and every creative takes 'their turn' when they need to work on that particular page.

 

So here's the issue - since covid-19 we've all been working from home via Cisco VPN. To say it's been slow is an understatement, and no it's nothing to do with our internet speeds (we've checked, most of us are getting very high speeds). We think it's the VPN, probably because it was designed for normal workers who use spreadsheets and word docs, not creatives working with very large files. Everything takes an age, even just opening a file. Freezes, crashes and restarts are frequent, it's very frustrating. Packaging and working from desktop is very time consuming, and relinking back to the server is a nightmare.

 

So my question is, is there another solution? VPN clearly isn't working, but we're not sure if saving documents in Adobe Cloud (or similar) would allow us to work the way we do, with multiple users sharing Indesign files, and hundreds of links in carefully structured folders that are frequently updated. Similarly we feel saving links in libraries won't work either, due to the sheer number of them and the complex folder structure.

 

Any suggestions welcome! Screenshot of server folder structure attached so you can see how we need to work. Is Adobe Cloud a solution? If so, how's best to implement it?

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Correct answer by rob day | Adobe Community Professional

It's the links I'm struggling with. I can see how to upload Indesign docs to the cloud

 

You don’t have to manually upload to the cloud server, any InDesign files and their assets put into the local user>Creative Cloud Files folder will sync to the cloud server—a modified file would get updated automatically to the cloud server and any invited user’s CCF folder. 

 

Here are the current folders I have sync’ing along with the web view of the Adobe server:

 

Screen Shot 5.png

 

If I click the web folder’s share icon I can invite any number of CC users to also sync to the folder. In that case all of the collaborators would be linking to their local version of the asset.

 

You might not need a local server for a sync’d workflow, a project and its assets could be stored in the project leader’s Creative Cloud Files folder, and then invites would be sent to the collaborators. The ID files and assets would then automatically sync to all of the group’s CCF folders

 

Screen Shot 6.png

 

 

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Do Indesign links work with Adobe Cloud (multiple users)?

New Here ,
Oct 20, 2020

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I work for a design team that produces magazines, there are 10+ creatives (artworkers and writers) all working off a shared on-site server. The magazine consists of loads of folders within folders containing links to product images, these images are often edited and the links updated. There's only one set of Indesign files (one for each page) and every creative takes 'their turn' when they need to work on that particular page.

 

So here's the issue - since covid-19 we've all been working from home via Cisco VPN. To say it's been slow is an understatement, and no it's nothing to do with our internet speeds (we've checked, most of us are getting very high speeds). We think it's the VPN, probably because it was designed for normal workers who use spreadsheets and word docs, not creatives working with very large files. Everything takes an age, even just opening a file. Freezes, crashes and restarts are frequent, it's very frustrating. Packaging and working from desktop is very time consuming, and relinking back to the server is a nightmare.

 

So my question is, is there another solution? VPN clearly isn't working, but we're not sure if saving documents in Adobe Cloud (or similar) would allow us to work the way we do, with multiple users sharing Indesign files, and hundreds of links in carefully structured folders that are frequently updated. Similarly we feel saving links in libraries won't work either, due to the sheer number of them and the complex folder structure.

 

Any suggestions welcome! Screenshot of server folder structure attached so you can see how we need to work. Is Adobe Cloud a solution? If so, how's best to implement it?

Adobe Community Professional
Correct answer by rob day | Adobe Community Professional

It's the links I'm struggling with. I can see how to upload Indesign docs to the cloud

 

You don’t have to manually upload to the cloud server, any InDesign files and their assets put into the local user>Creative Cloud Files folder will sync to the cloud server—a modified file would get updated automatically to the cloud server and any invited user’s CCF folder. 

 

Here are the current folders I have sync’ing along with the web view of the Adobe server:

 

Screen Shot 5.png

 

If I click the web folder’s share icon I can invite any number of CC users to also sync to the folder. In that case all of the collaborators would be linking to their local version of the asset.

 

You might not need a local server for a sync’d workflow, a project and its assets could be stored in the project leader’s Creative Cloud Files folder, and then invites would be sent to the collaborators. The ID files and assets would then automatically sync to all of the group’s CCF folders

 

Screen Shot 6.png

 

 

TOPICS
Performance, Sync and storage

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Oct 20, 2020 0
Most Valuable Participant ,
Oct 20, 2020

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Dropbox and Onedrive work very, very well. I highly recommend both.

One caveat: Lock files don't sync so it's important that nobody open the same INDD files.

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Oct 20, 2020 1
New Here ,
Oct 20, 2020

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Would OneDrive work with shared folders? I thought one person had to be the 'owner' of the folder, and the rest could view it but not change it? I haven't really used OneDrive

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Most Valuable Participant ,
Oct 20, 2020

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You share the Onedrive folder and the recipients then add that folder to their Onedrive.

Everyone, by default has read/write access.

Again, works great, but Dropbox is also a very good choice.

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Oct 20, 2020 1
New Here ,
Oct 20, 2020

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I tried uploading some indesign files and their links to OneDrive, but when I download them all the links are missing. I'm not sure how to save live Indesign files (that multiple users can access and update) and their links (that multiple users can access and update) purely through OneDrive. Maybe I'm using it wrong.

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Oct 20, 2020 0
Most Valuable Participant ,
Oct 20, 2020

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Best to package it there but one thing I forgot to mention.

Whether Dropbox or Onedrive, be sure to turn off any smart sync feature that leaves files in the cloud with just a placeholder on your harddrive. InDesign will time out looking for them while they download. Keep those files always on your harddrive.

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Oct 20, 2020 1
New Here ,
Oct 20, 2020

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Packaging sounds good for completed artwork, but what about brand new artwork? So I start a new blank page, and save a load of images to my folder - how do I drop the links in?

 

My problem isn't storage, it's day to day working with a slow VPN server connection

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Oct 20, 2020 0
Adobe Community Professional ,
Oct 20, 2020

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Your CC account also has a Dropbox like sync’ing feature where a project folder can be moved into a user’s Creative Cloud Files folder, and it will automatically get sync’d to the cloud server and then to the CCF folders of user’s invited to the group. The speed of the internet connection wouldn’t matter because the group would be working on the sync’d local files—you just need to communicate so that users don’t try to work simultaneously on the same file, but it sounds like you already do that. The regular CC subscription includes 1TB of cloud space.

 

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Oct 20, 2020 0
New Here ,
Oct 20, 2020

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It's the links I'm struggling with. I can see how to upload Indesign docs to the cloud, but what about all the links? I need these as live folders that multiple people on different machines can access (indidually, not all together). How do I get the links on the cloud and syncing to the indesign files on the cloud? Or do the links have to stay on our existing server?

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Oct 20, 2020 0
Adobe Community Professional ,
Oct 20, 2020

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you have to package the files. once you do that, indesign rememeber the location of the linked files. anybody who opens the file going forward will open indesign which goes to where the links are located. done. 

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Oct 20, 2020 0
Adobe Community Professional ,
Oct 20, 2020

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It's the links I'm struggling with. I can see how to upload Indesign docs to the cloud

 

You don’t have to manually upload to the cloud server, any InDesign files and their assets put into the local user>Creative Cloud Files folder will sync to the cloud server—a modified file would get updated automatically to the cloud server and any invited user’s CCF folder. 

 

Here are the current folders I have sync’ing along with the web view of the Adobe server:

 

Screen Shot 5.png

 

If I click the web folder’s share icon I can invite any number of CC users to also sync to the folder. In that case all of the collaborators would be linking to their local version of the asset.

 

You might not need a local server for a sync’d workflow, a project and its assets could be stored in the project leader’s Creative Cloud Files folder, and then invites would be sent to the collaborators. The ID files and assets would then automatically sync to all of the group’s CCF folders

 

Screen Shot 6.png

 

 

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Oct 20, 2020 1
New Here ,
Oct 20, 2020

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what if you need to edit the links or add new images, do you have to repackage and replace each time? The image links in our files get updated daily.

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Oct 20, 2020 0
New Here ,
Oct 20, 2020

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Thanks, it's the multiple users I'm concerned about, we can't all have local versions of files and duplicates everywhere

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Oct 20, 2020 0
New Here ,
Oct 20, 2020

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Also packaged folders just dump all the links in one folder don't they? I need mine laid out like my screenshot, oraganised in a manual file structure

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Oct 20, 2020 0
Adobe Community Professional ,
Oct 20, 2020

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than you save the image in teh links folder, and from the links folder you place on your layout.

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Adobe Community Professional ,
Oct 20, 2020

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it sounds like you dont ever package files and keep thigns all over?

that does not work for team colaboration workflows.

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Most Valuable Participant ,
Oct 20, 2020

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There is no difference between this workflow and using a local server.

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Adobe Community Professional ,
Oct 20, 2020

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we can't all have local versions of files and duplicates everywhere

 

That’s the way any sync’d workflow works—Dropbox group sync’ing works the same way—there are duplicates but they are in sync after any modification.

 

You do have to communicate within the group so no one works on the same file simultaneously. If that does happen a conflicted copy is written:

 

Screen Shot 7.png

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New Here ,
Oct 20, 2020

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@JonathanAriasno we don't package as files are live and never sent anywhere. They're all saved on a local server, with live link folders (see screenshot) and each designer can open any of the indesign files and all links will be there instantly (pulling from local server), it never has to go outside our team so packaging isn't necessary. Images are often updated/edited in Photoshop, and relinked automatically the next time you open Indesign. Packaging is no use as images are added/edited/removed daily, so we'd have to package each time. Things are already slow as they are, packaging takes an age, and soemtimes another designer just needs to open the file for 2 minutes to updated a line of text or something.

 

This is my issue, all Adobe Cloud (and other cloud storage) software seems to be aimed at individual designers working off their desktop, not design teams on a local server dipping in and out of the same file throughout the day (not at the same time).

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Adobe Community Professional ,
Oct 20, 2020

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If all of the files and assets are stored in the Creative Cloud Files folder there would be no need to package. The folder and file hierarchy setup would get sync’d between the collaborators.

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Oct 20, 2020 2
Adobe Community Professional ,
Oct 20, 2020

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not design teams on a local server dipping in and out of the same file throughout the day (not at the same time).

 

If the design group isn’t capable of communicating when edits will happen, then no sync’d cloud service will work. An internet connection will always be variable, so lock files don’t work.

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Oct 20, 2020 1
New Here ,
Oct 20, 2020

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sorry you misunderstand, we're fine communicating (it's what we do now), what I meant was a lot of cloud storage is geared at storage only, or packgaing for sharing assets but not working on together with live links for multiple users. But it looks like Adobe CC can work the way we need, I just need to work out the teething problems befre sharing with the group. Thanks for your help

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Most Valuable Participant ,
Oct 20, 2020

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That is incorrect and you really need to get a little education on this type of workflow. I've worked with many people in collaborative workflows using Dropbox and Onedrive. You must have all assets available to all users.

 

That's no different than working collaboratively off a local server.

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Oct 20, 2020 1
rob day LATEST
Adobe Community Professional ,
Oct 20, 2020

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I think for a sync’d workflow you have to give up on the concept of the local server where there is one copy of all the files and assets, which are available only on the local network. With 1TB of storage running at $20 the cost of individual sync folders shouldn’t be a problem.

 

With remote sync’ing the asset copies all have the same modification date, so you don’t really need to worry about a server backup because the user group and cloud server act as a backups. Dropbox has the advantage of incremental versions on the cloud server, which CC had for a while but dropped. I run an incremental backup of my local CCF folder, so I don’t really care about the versioning feature.

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