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How to link text files in Indesign

Community Beginner ,
May 08, 2017

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Hi,

I want to translate the text I have in an Indesign file, but since I've seen it's quite tricky to export the text in Indesign into an Excel or Word and then, import this translated text back into de indesign file, I saw there is the possibility to link text files into Indesign, so if the text changes in the word or excel file, it also changes in the Indesign file.

Also, we have many text boxes in a single page. Is it necessary to have a different document for each text box, or can the text from a file be linked by pragraphs to different indesign text boxes?

Thank you very much for your help.

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How to link text files in Indesign

Community Beginner ,
May 08, 2017

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Hi,

I want to translate the text I have in an Indesign file, but since I've seen it's quite tricky to export the text in Indesign into an Excel or Word and then, import this translated text back into de indesign file, I saw there is the possibility to link text files into Indesign, so if the text changes in the word or excel file, it also changes in the Indesign file.

Also, we have many text boxes in a single page. Is it necessary to have a different document for each text box, or can the text from a file be linked by pragraphs to different indesign text boxes?

Thank you very much for your help.

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May 08, 2017 0
Adobe Community Professional ,
May 08, 2017

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Have a look at WordFlow: WordsFlow » Em Software

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May 08, 2017 1
Community Beginner ,
May 08, 2017

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I would need something for free. I was checking different software available, but everythins is very expensive.

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May 08, 2017 0
Adobe Community Professional ,
May 08, 2017

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May 08, 2017 1
Adobe Community Professional ,
May 08, 2017

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eva_d  wrote

… Also, we have many text boxes in a single page. Is it necessary to have a different document for each text box, or can the text from a file be linked by pragraphs to different indesign text boxes? …

Hi Eva,

since you are talking about translations there is also the option to use a translation memory system — not Excel or Word — that could import IDML files exported from InDesign and export IDML after translation.

Derek mentioned WordsFlow by EM System:

Even when working with WordsFlow you'll need one file per story.
And every single text frame is exactly one single story if the text frame is not threaded to another one.

Regards,
Uwe

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May 08, 2017 0
Explorer ,
May 09, 2017

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There are software solutions that allow you to export the text and import the translated text back in the document keeping the styles intact. Also, like Uwe said, translation memories are an important tool for saving your past translations so you can reuse the same terminology across the document.

Have a look at Redokun (https://redokun.com)

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May 09, 2017 0
Community Beginner ,
May 09, 2017

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However, I was just thinking that there should be an option to vinculate an excel file to an indesign document, and be able to link each text box to an Excel cell (let's say, writing the letter and number of the cell and the sheet), and be able to update this data and even the links (so I can link a text box to another cell) whenever I wanted. I've seen software that help in this, but I'm shocked there isn't a free way to do it in an easy way. Is there really no way I can enable this link by myself?

Thank you.

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May 09, 2017 0
Most Valuable Participant ,
May 09, 2017

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If you make money with software you should pay for it. Why do you expect to have everything for free?

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May 09, 2017 0
New Here ,
Aug 18, 2020

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What you're describing here, if I read correctly, is reading text from an excel file and dropping it into a text box in inDesign.  You can do that from within the application with "Data Merge" and formatting your excel file into a csv.  The InDesign file won't update the data automatically, though, you have to "reload the CSV file".

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Aug 18, 2020 0