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How to tell if an indesign file is open by another user when using the cloud storage?

New Here ,
Apr 22, 2020

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We are 2 users working remotely on 1 indesign file, a designer (myself) and an editor. We use incopy for setting up stories. All files are stored on the cloud, but we are new to creative cloud. We do not need to be in the file simultaneously, we need to alternate. I cannot even find this subject anywhere, but it must be a common problem?

 

The main question is: How to tell if the other user has the file open to prevent overwrites, conflicted copies? Currently we have to message the other person and ask if the file is open, which is causing issues and is very inconvenient. When we were working in the same office, on the same inhouse network, we could tell because we both could see the .idlk locked file if it was open.

 

Also, can we store copies of our files locally on our hard drives that update along with the cloud versions?

 

Thank you

Adobe Community Professional
Correct answer by rob day | Adobe Community Professional

Also, can we store copies of our files locally on our hard drives that update along with the cloud versions?

 

To sync to your cloud account and collaborate with other CC users, all ID files and their placed assets have to be stored in your local Creative Cloud Files folder, which by default is created in your computer’s user folder. Any files stored in that folder get sync’d to the Adobe cloud server and to any collaborator’s Creative Cloud Files folders after every modification.

 

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How to tell if an indesign file is open by another user when using the cloud storage?

New Here ,
Apr 22, 2020

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We are 2 users working remotely on 1 indesign file, a designer (myself) and an editor. We use incopy for setting up stories. All files are stored on the cloud, but we are new to creative cloud. We do not need to be in the file simultaneously, we need to alternate. I cannot even find this subject anywhere, but it must be a common problem?

 

The main question is: How to tell if the other user has the file open to prevent overwrites, conflicted copies? Currently we have to message the other person and ask if the file is open, which is causing issues and is very inconvenient. When we were working in the same office, on the same inhouse network, we could tell because we both could see the .idlk locked file if it was open.

 

Also, can we store copies of our files locally on our hard drives that update along with the cloud versions?

 

Thank you

Adobe Community Professional
Correct answer by rob day | Adobe Community Professional

Also, can we store copies of our files locally on our hard drives that update along with the cloud versions?

 

To sync to your cloud account and collaborate with other CC users, all ID files and their placed assets have to be stored in your local Creative Cloud Files folder, which by default is created in your computer’s user folder. Any files stored in that folder get sync’d to the Adobe cloud server and to any collaborator’s Creative Cloud Files folders after every modification.

 

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Sync and storage

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Apr 22, 2020 0
Most Valuable Participant ,
Apr 22, 2020

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If more than one person is going to be using the InDesign file through InDesign, I strongly suggest making a phone call to the other user and letting them know when it's being worked on.

 

Finally, I would recommend switching your workflow to Onedrive or Dropbox for this. The InCopy locks definitely work through OneDrive in my testing.

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Apr 22, 2020 0
Adobe Community Professional ,
Apr 22, 2020

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Also, can we store copies of our files locally on our hard drives that update along with the cloud versions?

 

To sync to your cloud account and collaborate with other CC users, all ID files and their placed assets have to be stored in your local Creative Cloud Files folder, which by default is created in your computer’s user folder. Any files stored in that folder get sync’d to the Adobe cloud server and to any collaborator’s Creative Cloud Files folders after every modification.

 

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Apr 22, 2020 0
rogerd61 LATEST
New Here ,
Apr 27, 2020

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That is good to know. Thanks Rob!

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Apr 27, 2020 0