InDesign Share for Review - FAQ

Adobe Employee ,
Jun 15, 2020 Jun 15, 2020

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Using Share for Review in InDesign’s June 2020 release, you can share your designs for online review, and manage feedback right within the app. Stakeholders can open the shared document in a browser to provide feedback. Share for Review streamlines and simplifies the review process for both designers and their stakeholders 

workflow.png

 

The following FAQs provide clarity on common questions around Share for Review 

Share the document for review - FAQ

View reviewer comments - FAQ 

Review the document - FAQ

Best practices

 

How is Share for Review different from the ‘Integrated comment and review’ feature in InDesign CS5? How does it compare to the Import PDF Comments (IPC) feature?  

Adobe is investing in features and services that make creative collaboration easier and more enjoyable.  

With Share for Review, our aspiration is to make reviewing and editing InDesign creative more seamless, and address the following limitations in CS Review: 

  • Requirement for a flash plugin to use this feature 
  • Lack of support for key features such as email notifications 
  • User challenges with feature discoverability 

Compared to Import PDF Comments (IPC), Share for Review reduces time by eliminating the need to create and share PDFs and collate the resulting feedback. We will be working to enhance the reviewing features and capabilities in Share for Review, which will soon help this tool surpass the experience of IPC, from end to end.   

 

Does Share for Review include text commenting capabilities? 

This first version of the feature allows you to provide feedback through the sticky note and pencil tools. We will continue to improve the experience, and we will soon incorporate more text commenting capabilities, including text highlight, text strikethrough, and the ability to accept text comments in a single click. 

 

Is this feature being introduced into InCopy?  

It is not. Instead, we’ll be making significant updates to InCopy by taking it to the Web to provide better collaboration capabilities. Stay tuned!    

 

What text capabilities do I have as a reviewer?  

As a reviewer, you will be able to highlight text, strikethrough text, and replace text corresponding to your comment. 

 

share-for-review-text-edit-tools-NFS.png

 

Let us know of any challenges, or questions you have for us around Share for Review and we’ll be happy to assist you. 

TOPICS
Feature request, How to, Import and export, Performance, Publish online, Sync and storage

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Adobe Employee , Nov 12, 2020 Nov 12, 2020
This has worked for others: Save any work and close all open Sign out of InDesign (Help > Sign out). This will cause indesign to quit. Launch InDesign again, at which point you should be prompted to sign in again.

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Community Beginner ,
May 19, 2021 May 19, 2021

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1. When I app-switch away from InDesign and then come back, my Share for Review menu has closed. This is quite painful when it's repeated hundred of times a day. The only way I've found to get around this on a Mac is to use the command-tab key combination instead of clicking on another window/app. When I do this the Share for Review menu remains open.

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Community Beginner ,
May 19, 2021 May 19, 2021

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2. I need to see what time exactly someone makes a comment on an open, shared for review InDesign file. The date alone is not enough information. I also want to be able to choose the order of comments, i.e., most recent at the top rather than the bottom. 

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Adobe Community Professional ,
May 21, 2021 May 21, 2021

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David Cochrane said:

"I need to see what time exactly someone makes a comment…"

 

Hi David,

well, that's one of the weakest points in that feature. A conceptual thing from UXP side that went totally wrong.

We need not only precision in positioning pins and other corrections, but also precision in time stamps. What's also missing is a way to export the comments from InDesign to a format that can be stored, just like Acrobat Pro does this with preflight results in category Print Production for example.

 

Dialog sample from Acrobat Pro where you have the option to create a preflight report as text file or a commented PDF with various options:

 

Acrobat-Preflight-Report-1.PNG

 

Regards,
Uwe Laubender

( ACP )

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New Here ,
May 21, 2021 May 21, 2021

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A major problem I've seen this week is that highlights and strike-through added by reviewers don't line up in the InDesign file on my machine. They're two lines above, or below, or they only select half a word. This makes looking at annotation almost useless. 

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New Here ,
May 21, 2021 May 21, 2021

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One more for this week:When I look at the shared publication in the web interface, I can clearly see the pins placed by reviewers, which makes identifying the context of their comments very easy. This does NOT happen on the InDesign version. Why?

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Explorer ,
May 21, 2021 May 21, 2021

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Dave

A quick check to do is if your screen mode is in preview mode or normal.  in Preview you won't see pins in doucmnt but innirmal you should see them.  

This was touch and go at first regradless but for awhile did seem to get fixed. 

view > screen Mode > normalw

or  "w" if you have the keyborad shortcut to swicth views active.

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Community Beginner ,
May 21, 2021 May 21, 2021

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Thank you! I’ll try that.

Dave

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New Here ,
Jun 02, 2021 Jun 02, 2021

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Hi, I have lost some of the review tools. Currently, the only options are the draw tool and the pin. No highlighter or strikethrough. How can I get these back?

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New Here ,
Jul 15, 2021 Jul 15, 2021

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Screen Shot 2021-07-15 at 2.54.05 PM.png

 Why do I only have two editing tools when want to leave a comment? Pin and Draw. Another Designer on my team has several such as delete and highlight. Also I do not see the full comments that he leaves. Any suggestions? I am currently running InDesign 16.3.2. 

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Adobe Community Professional ,
Jul 15, 2021 Jul 15, 2021

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Hi Bruce,

I'm on Windows 10 with InDesign 16.3.0.

Opened the web interface of Share For Review with my Firefox browser:

 

ShareForReview-ReviewOptionsWebInterface.PNG

 

I would try a different browser perhaps.

 

Regards,
Uwe Laubender

( ACP )

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Adobe Community Professional ,
Jul 15, 2021 Jul 15, 2021

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Hi Bruce,

alright, can see your issue now.

The thing is:

If I invite myself with a mail address that is not the one of the Adobe ID that is tied to my CC subscription I can see all the controls. If I open the web interface from InDesign with the role of the author of this document I cannot see all the controls. So your stakeholders will have all the controls, you as the author, will not. How strange is that?

 

Below a screenshot with my two roles. The window on top is the one where I am the stakeholder, the one below you can see me as author:

 

ShareForReview-Stakeholder-vs-Author-Controls.PNG

 

This looks like a bug to me…

 

Regards,
Uwe Laubender

( ACP )

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New Here ,
Jul 16, 2021 Jul 16, 2021

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The other issue with that is when they do a strikethru or highlight text, I can see neither of those as well. I see the comment, but not where they are on the page. Sounds like a bug as well. Any chance of fixing this soon?

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Adobe Community Professional ,
Jul 16, 2021 Jul 16, 2021

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Hi Bruce,

well, this can happen if the highlighted or strikethrough text is done on placed graphics with text.

Placed PDFs or placed AI files for example. Also with placed InDesign pages.

 

Regards,
Uwe Laubender

( ACP )

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Explorer ,
Jul 17, 2021 Jul 17, 2021

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LATEST

This has never really worked reliably. They don't seem keen on fixing any of it soon. 

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