Lost formatting when copying and pasting from one indesign file to another.

New Here ,
Jun 23, 2017 Jun 23, 2017

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We have an inDesign master file for a magazine that we place everything in once it has been approved for printing, but each individual article/ad/feature has its own file.  We make all edits in the individual files until it is approved and the information is ready to be placed in the master.  We have done things this way for at least 15 years and never had a problem until this week. When we copy the pages from the original file and paste in place in the master file, the format completely changes. The size of the images change, the font sizes change and the rules applied for no hyphenation change, among other things.  I have checked the document presets on all files and they are the same, the font books on the computers are the same and the fonts have been installed in the applications and not just in the document.  I tried searching for an answer and have not been successful at finding a solution.  Any suggestions would be greatly appreciated.

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Advisor ,
Jun 24, 2017 Jun 24, 2017

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A mystery! Hmm.

What happens if you copy/paste in place to a New document? Do the same changes happen?

If not, then something went glitchy w/your template. If you've been using it for 15 years it may be time for a tune-up. 😉  Do an IDML round trip with your template to get rid of any corruption. (export to IDML, open the IDML in the same ver of the app, save the resulting Untitled as a new file, and use that one from now on.

Or, use a backup?

AM

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Adobe Community Professional ,
Jun 24, 2017 Jun 24, 2017

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Try resetting your preferences.

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Explorer ,
Jun 27, 2017 Jun 27, 2017

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It could be a styles issue.

Is there any chance the paragraph, character or object styles in your master document have been changed since the last edition?

I'd start by opening a previous edition that you didn't have problems with, and compare the object styles from each; every one of these options ought to be the same in both your versions:

Screen Shot 2017-06-27 at 08.42.34.png

If your pictures are changing size when you bring them in, the only thing I can think of that might have that effect is different settings on [Basic Graphics Frame] or another object style you use a lot.

Also look at [Basic Paragraph] style in working/non-working documents and compare. Differences between the two could lead to some of the problems you describe.

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New Here ,
Apr 04, 2018 Apr 04, 2018

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I had the same problem. It's to do with your style names. If two InDesign docs have the same style name when you paste it into the main doc, then it'll go a bit nuts. So before you copy and paste in between separate InDesign docs, give your styles a unique name for that page before pasting into the main doc. It's a pain in the arse, but it works.

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New Here ,
Feb 02, 2021 Feb 02, 2021

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I had this problem and it was Paragraph Styles. All my text was Basic Paragraph Style, which I thought meant no style.

Select the text, open the Paragraph Styles window, click on the three horizontal stacked lines in upper right corner, and then click "Break Link to Style." This removes the paragraph style but retains formatting of text. The text can now be copied/pasted into a new document and fonts will be retained since there is no paragraph style.

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Enthusiast ,
Feb 02, 2021 Feb 02, 2021

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It's usually a Styles problem. Even if the Style you are using on the copy is unique to the document it was created in, if it is based on another Style, you need to go back to the underlying Style and make sure it itself is not based on an underlying Style..., etc etc. If any of those Styles (going back to the Basic Paragraph Style or whatever its starting point) are in the document you are pasting into, that document's Style definitions of the underlying Styles will affect what you're pasting. A few things you could do: 1) as mentioned, change your Style names before you copy and paste. 2) delete the "based on" reference in your Styles (this is a pandora's box right there), 3) If the Styles in your destination document should be the same as the source document, Import them from your Source document before you paste, but my guess you don't want to delete the existing Styles if they are in use in the destination.

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