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Paste text from Word onto styled ID text, picks up wrong style

Community Beginner ,
Nov 23, 2016

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Sorry a little difficult to explain in a short heading. This has been driving me crazy for some time now. One example as follows:

Screen Shot 2016-11-23 at 12.04.01 PM.png

This happens so many times in so many different instances, where the attributes of the space before is applied to pasted text, or even the attributes of the line before when it's the start of a new paragraph. The new text is of course picked up from outside of InDesign (Word, pdf, Illustrator, etc).

Any help would be greatly appreciated!

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Paste text from Word onto styled ID text, picks up wrong style

Community Beginner ,
Nov 23, 2016

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Sorry a little difficult to explain in a short heading. This has been driving me crazy for some time now. One example as follows:

Screen Shot 2016-11-23 at 12.04.01 PM.png

This happens so many times in so many different instances, where the attributes of the space before is applied to pasted text, or even the attributes of the line before when it's the start of a new paragraph. The new text is of course picked up from outside of InDesign (Word, pdf, Illustrator, etc).

Any help would be greatly appreciated!

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Most Valuable Participant ,
Nov 23, 2016

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In your Indesign Preferences, under Clipboard Handling, under When Pasting Text and Table from Other App, what is this set to: All Information or Text Only?

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Community Beginner ,
Nov 23, 2016

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Hi Jeffrey,

Set to Text Only.

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Most Valuable Participant ,
Nov 23, 2016

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That rules out unnecessary data from Word causing the issue.

What separates the letter B from the start of text: tab, space, etc.?

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Community Beginner ,
Nov 23, 2016

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Doesn't really matter what is at the start of text, happens with tab, space, align text mark, even hard return.

Here is another example, one word is highlighted, no spaces before or after highlighted. Font size is 9/13pt. Paste over that (from Word doc) and font changes to 14/13pt – this latter font size matches the space before "continued".

Screen Shot 2016-11-23 at 2.23.58 PM.png

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Community Beginner ,
Nov 23, 2016

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To show more specifically, new word comes in at the size of the space before:

Screen Shot 2016-11-23 at 2.33.37 PM.png

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Adobe Community Professional ,
Nov 23, 2016

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It's happening because InDesign picks up the formatting of the insertion point at the start of the selection, and that is still formatted according to the previous character.

Best workaround I can think of is to do what you're doing, but instead of selecting the entire word to replace, don't select its first character (e.g. in your first example, only select "ext to be changed" without the capital 'T'). Then paste. Then delete the first character.

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Community Beginner ,
Nov 23, 2016

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Thanks for the workaround suggestion, that's exactly what I do! However sometimes I'm dealing with very long, complex documents and really don't have time to fuss like this (in Canada we have to create everything in two languages, so the need to flow in copy over existing styles is crucial). Also it doesn't happen all of the time, so I'm left to guess.

Should not be this way, that's all I can say. Highly inefficient.

Thanks for your help at any rate, appreciated

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Community Beginner ,
Nov 23, 2016

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When a word is selected in InDesign and has specific character attributes, there should be absolutely no reason why the styles from the insertion point is picked up.

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Mentor ,
Nov 23, 2016

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Might it be something OS or ID version related? Because here on Win7, CS6 it acts different:

textformat.png

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Adobe Community Professional ,
Nov 23, 2016

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I've written a little script that should take care of this:

Logical Paste – Id-Extras: InDesign Scripts, Tips & Solutions

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Community Beginner ,
Nov 23, 2016

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Awesome will try it out, thank you!

And thanks for all of the other responses!

Next time Adobe CC asks me for feedback, they will be hearing from me haha. Been meaning to tackle this issue for a long, long time.

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Community Beginner ,
Nov 28, 2016

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Belgium here, same story but only more languages. Dutch, french, english, german. Don't start me on nordics. I did the printjobs on the european "postscript level 2 introduction tour" in 26 languages. Slides included. So much fun.

Regards for all the collaboration and help on these forums for sharing the knowledge.

Bart Van Put

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Adobe Community Professional ,
Nov 28, 2016

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winterm wrote:

Might it be something OS or ID version related? Because here on Win7, CS6 it acts different:

textformat.png

Hi winterm,

I don't think there is a different behavior of InDesign on Mac OSX and Windows in this case.

Note:

Quoting Oriana from her first post:

… The new text is of course picked up from outside of InDesign (Word, pdf, Illustrator, etc).

Her preferences for Clipboard Handling is set to Text Only under: "When Pasting Text and Table from Other App".

In your first example you are showing a case where the text is picked up inside of InDesign.
And your clipboard handling is set to "All Information". Otherwise "Paste without Formatting" would be grayed out.

Regards,
Uwe

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