Highlighted

Share the document for review – FAQ

Adobe Employee ,
Jun 15, 2020

Copy link to clipboard

Copied

As a designer, you can now initiate the review process directly from InDesign by clicking the “Share” button in the application to send their designs for review. Refer the help document here to understand the detailed workflow for sharing designs with stakeholders.   

share-for-review-in-indesign.png

 

 

1. Does updating the document sent for review create conflict at the reviewer’s end? 

No, it doesn’t. You can continue to make changes to the documents without reviewers seeing them come through.  

Once you’re ready for stakeholders to see the next iteration, you can push out the latest version of the document using the "Update linkbuttonStakeholders will be able to see these changes when they reopen or refresh the page.

update-link.png

 

2. Should I select the option “invite only” or “public” when sharing the document? 

You can choose these options based on the access level you want to provide to your document.

03_access-settings.png

 

Invite only: Use this option to share the document with stakeholders using the Email address associated with their Adobe ID. 

Note: Stakeholders cannot reshare this link for review with anyone else. 

Public linkAny person with access to the URL can access the document. You can secure public links with a password that you share with stakeholders invited for review.  

For best practices on sharing documents see Best practices.

 

3. Where can I find the documents that I’ve sent for review?   

You can view and manage all published links on https://assets.adobe.com 

You can also locate shared documents using the Share for review dialog after clicking the More options icon at the lower-right corner and selecting Manage reviews on the web

09_manage-designs-on-web.png

 

4. I shared the document for review, but the reviewer hasn’t received the email yet. What should they do? 

It is possible that the reviewer’s mail application has flagged this URL as spam. Request them to check their spam/junk folder. You can also ask them to look for notifications in their Creative Cloud desktop application. 

We suggest sharing this link on best practices with stakeholders to avoid any confusion. 

 

5. Can I share the document with multiple reviewers 

Of course! You can invite multiple stakeholders by adding them using the invite only option. Alternatively, create a public link and secure it with a password and then share the link with reviewers. 

06_add-stakeholders for reviewing.png

 Note: You can also remove a reviewer later if required.

07_remove-stakeholders.png

 

6. Does sharing the document with multiple reviewers cause conflicts in reviewing the document online? 

Not at all. When you share the link with multiple reviewers, all the invitees receive the same version of the document that’s saved on the web for review.  

The link is always up to date with the latest comments.  

If the designer makes any changes to the document and updates the link, the reviewers working on the file must refresh the web page to view the latest changes. 

 

7. How can I create or delete new review?  

The options for creating and deleting a review can be found under the More options at the lower-right corner in the Share for Review panel. Find more info, see Share your documents online 

 

8. How secure is my shared document? 

 Adobe ensures the security of your data using processes to comply with industry-accepted standards, regulations, and certifications. See https://www.adobe.com/ca/security.html for more information. 

 

To view the ‘Share for Review’ FAQ, see  InDesign Share for Review - FAQ.

Topics

Activation billing and install, Bug, EPUB, Feature request, How to, Import and export, InCopy workflow, Performance, Print, Publish online, Scripting, SDK, Server developers, Sync and storage, Type

Views

1.0K

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more

Share the document for review – FAQ

Adobe Employee ,
Jun 15, 2020

Copy link to clipboard

Copied

As a designer, you can now initiate the review process directly from InDesign by clicking the “Share” button in the application to send their designs for review. Refer the help document here to understand the detailed workflow for sharing designs with stakeholders.   

share-for-review-in-indesign.png

 

 

1. Does updating the document sent for review create conflict at the reviewer’s end? 

No, it doesn’t. You can continue to make changes to the documents without reviewers seeing them come through.  

Once you’re ready for stakeholders to see the next iteration, you can push out the latest version of the document using the "Update linkbuttonStakeholders will be able to see these changes when they reopen or refresh the page.

update-link.png

 

2. Should I select the option “invite only” or “public” when sharing the document? 

You can choose these options based on the access level you want to provide to your document.

03_access-settings.png

 

Invite only: Use this option to share the document with stakeholders using the Email address associated with their Adobe ID. 

Note: Stakeholders cannot reshare this link for review with anyone else. 

Public linkAny person with access to the URL can access the document. You can secure public links with a password that you share with stakeholders invited for review.  

For best practices on sharing documents see Best practices.

 

3. Where can I find the documents that I’ve sent for review?   

You can view and manage all published links on https://assets.adobe.com 

You can also locate shared documents using the Share for review dialog after clicking the More options icon at the lower-right corner and selecting Manage reviews on the web

09_manage-designs-on-web.png

 

4. I shared the document for review, but the reviewer hasn’t received the email yet. What should they do? 

It is possible that the reviewer’s mail application has flagged this URL as spam. Request them to check their spam/junk folder. You can also ask them to look for notifications in their Creative Cloud desktop application. 

We suggest sharing this link on best practices with stakeholders to avoid any confusion. 

 

5. Can I share the document with multiple reviewers 

Of course! You can invite multiple stakeholders by adding them using the invite only option. Alternatively, create a public link and secure it with a password and then share the link with reviewers. 

06_add-stakeholders for reviewing.png

 Note: You can also remove a reviewer later if required.

07_remove-stakeholders.png

 

6. Does sharing the document with multiple reviewers cause conflicts in reviewing the document online? 

Not at all. When you share the link with multiple reviewers, all the invitees receive the same version of the document that’s saved on the web for review.  

The link is always up to date with the latest comments.  

If the designer makes any changes to the document and updates the link, the reviewers working on the file must refresh the web page to view the latest changes. 

 

7. How can I create or delete new review?  

The options for creating and deleting a review can be found under the More options at the lower-right corner in the Share for Review panel. Find more info, see Share your documents online 

 

8. How secure is my shared document? 

 Adobe ensures the security of your data using processes to comply with industry-accepted standards, regulations, and certifications. See https://www.adobe.com/ca/security.html for more information. 

 

To view the ‘Share for Review’ FAQ, see  InDesign Share for Review - FAQ.

Topics

Activation billing and install, Bug, EPUB, Feature request, How to, Import and export, InCopy workflow, Performance, Print, Publish online, Scripting, SDK, Server developers, Sync and storage, Type

Views

1.0K

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
New Here ,
Jun 19, 2020

Copy link to clipboard

Copied

Can i select the pages of the document i want shared (if its a magazine)

The share feature so far seems to upload a random 4 pages? Thanks in advance!

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
Adobe Employee ,
Jun 19, 2020

Copy link to clipboard

Copied

Hi there,

 

If you export your document as PDF and select the number of pages there and then Share for Review, it'll share only those pages which were selected while exporting. 

 

But as such this is still a feature that the team is working on and I'd suggest you post about it on the UserVoice here: https://indesign.uservoice.com/

 

Regards,

Sheena

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
Adobe Community Professional ,
Jun 20, 2020

Copy link to clipboard

Copied

Hi KMAD,

there is no specific UI with "Share for REVIEW" to do that with selected pages.

Someone on the forum discovered that "Share for REVIEW" borrows the page range from Export to PDF (Print).

So if you specified dinstinct pages for export to PDF before, because you exported a PDF recently, "Share for REVIEW" adopts this page range.

 

Some think this is a bug.

I think, this is a hidden feature.

 

Let's see, if the developers also think this is a bug and will fix it with the next version.

 

I hope, sooner or later, we will get a user interface with "Share for REVIEW" where one can determine the pages ( or spreads ) that one would like to share.

 

Regards,
Uwe Laubender

( ACP )

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
New Here ,
Jul 10, 2020

Copy link to clipboard

Copied

Hello,

Monday morning I used the share for review feature, and was able to map comments to specific spreads. This is no longer working and is showing that all comments are unmapped.

 

When I review the comments in InDesign I'm able to see where they were pinned/mapped, but this is making it hard for the rest of the team to review the document collaboratively. If there are any fixes to this, please let me know.

 

Thanks,

Destiny

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
Adobe Employee ,
Jul 10, 2020

Copy link to clipboard

Copied

That's strange. 

 

Generally, comments get unmapped when the particular object or element has been moved to a different page along with the annotation. 

 

Did you work on those comments?

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
New Here ,
Jun 22, 2020

Copy link to clipboard

Copied

Hello,

I use InDesign in German language. I will invite non German speaking persons for reviews, but the main eMail for this persons are in German, or? Can I translate only "write a comment" in English or can I send the whole email in English (with all standard text from adobe)?

 

Thanks in advance!

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
Adobe Community Professional ,
Jun 22, 2020

Copy link to clipboard

Copied

Hi fabiennem59070700,

interesting question! Thanks for that.

 

What you can do:

Copy the link to the REVIEW to the clipboard, write your own invitation mail in English and insert the link from the clipboard.

 

Regards,
Uwe Laubender

( ACP )

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
New Here ,
Jun 23, 2020

Copy link to clipboard

Copied

Really love the idea of this but still seems to be a lot of work to do on it before its usable professionally.

- I cant see any of the 'scribbles' made with the pen tool on the document inside Indesign - so have no clear reference what the comment is refering to.

- Same issue as people below. 

- Not clear/easy to find how you review comments inside the program itself.

- If accidentally 'resolve' a comment doesnt seem to be a way to retrieve this or undo

- Needs ability to highlight text urgently to make this more useful. 

- Also doesnt seem to like public links with a password - they dont seem to work for people.

 

Hope this gets developed soon, realistically we wont be able to use it until issues are resolved.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
Adobe Employee ,
Jun 23, 2020

Copy link to clipboard

Copied

Thanks for all the feedback!

 

Please make sure you post them in the UserVoice as well.

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...
New Here ,
Jul 09, 2020

Copy link to clipboard

Copied

Yes please fix this.

Unmapped comments on a review doc are basically useless

Likes

Translate

Translate

Report

Report
Community Guidelines
Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Learn more
Reply
Loading...